Gauteng: Plant Hire & Logistics Administrator – Benoni posted by Job Masters (Pty) Ltd

• Proven experience in plant hire, logistics, construction, or equipment rental administration
• Strong co-ordination and scheduling ability
• High attention to detail with solid paperwork discipline
• Confident communicator—both written and verbal
• Ability to work under pressure and manage multiple priorities

Technical Skills:

• Competent in MS Office (MS Excel is essential)
• Experience with plant hire or ERP systems is an advantage
• Strong record-keeping and data accuracy skills

Personal Attributes

• Highly organised and methodical | Reliable, dependable, and accountable
• Proactive problem-solver | Comfortable working in a structured, operational environment
• Understands that logistics is about timing, accuracy, and follow-through

Key Responsibilities:
Plant Hire Administration:

• Capture and process plant hire bookings, extensions, off-hires, and returns
• Maintain accurate plant availability schedules and hire registers
• Issue hire contracts, delivery notes, and off-hire documentation
• Ensure correct rates, durations, and terms are applied
• Track plant utilisation and flag idle or underutilised equipment
• Logistics & Transport Co-ordination
• Schedule and co-ordinate transport for delivery and collection of plant
• Liaise with drivers, transport providers, site supervisors, and customers
• Monitor delivery and collection times to avoid delays and penalties
• Resolve transport issues quickly and professionally

Operational Support:

• Maintain plant records, including location, condition, and service status
• Co-ordinate breakdown reports and communicate with workshop or maintenance teams
• Track fuel usage, damages, losses, and recoveries
• Assist with stock control of attachments, accessories, and consumables

Financial & Documentation Control:

• Prepare documentation for invoicing and ensure billing accuracy
• Capture hire data for monthly reports and reconciliations
• Follow up on missing paperwork, signed delivery notes, and off-hire confirmations
• Support accounts with queries relating to hire charges and transport costs

Customer & Internal Communication:

• Serve as a key point of contact for clients regarding hire logistics
• Communicate clearly with operations, workshop, and finance teams
• Handle issues calmly and professionally—no finger-pointing, just solutions

Salary offer: Negotiable dependant on skills and experience