Gauteng: Receptionist posted by Signa Opportunity

Responsibilities

General Administrative Support

• Provide comprehensive administrative support to the admin department.
• Format and standardize internal documents.
• Assist in preparing reports, presentations, and correspondence.
• Schedule meetings, prepare agendas, take and distribute meeting minutes.
• Conduct research and compile information to support projects and strategic decision-making.
• Maintain and update databases, spreadsheets, and filing systems to ensure accurate record-keeping.
• Input and manage data across shared drives and other company platforms.
• Assist with printing, scanning, and photocopying documents as required.

Front Office and Facilities Coordination

• Provide reception cover every day, ensuring a professional and welcoming front- office presence.
• Assist in coordinating travel and accommodation bookings for employees.
• Schedule and track maintenance tasks, repairs, and inspections.
• Greeting and assisting visitors, providing basic information, offering refreshments, and directing them to the right person or office.

Cross-Departmental Collaboration

• Collaborate with the Office Manager to ensure all administrative tasks are completed efficiently.
• Assist admin department with filing, printing, and document management as needed.
• Support the Marketing team with event planning, logistics, and execution of marketing initiatives.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.

Skills

• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize workload effectively.
• Proactive and solution-oriented approach to administrative tasks.
• Ability to work independently and collaboratively in a team environment.
• Flexible and adaptable to meet the evolving needs of various departments.
• Professional and welcoming demeanour, especially for front-office engagements.