Job Description
To manage the F&I debtors book and assist with the overall debtors and creditors processes of the company, ensuring accuracy, compliance, and timely financial operations.
Key Responsibilities:
Debtors Management (F&I Book):
- Distribute monthly client statements (via Xpertek and Finance Department).
- Monitor daily banking activities for both the main and F&I bank accounts.
- Allocate payments and manage non-payments on Xpertek and manually captured deals in Excel.
- Capture monthly interest on Evolve.
- Perform monthly debit order scoping and loading for local clients via Xpertek and Business Online.
Arrear Account Management:
- Communicate with sales personnel and clients regarding late payments and arrears.
- Maintain and update arrear reports, debtor age analysis, and bounced reports.
- Prepare and issue Letters of Demand.
- Conduct risk analysis on debtors and prepare repo client files.
- Report overdue accounts (>60 days) to Sinosure and provide feedback as required.
Company-wide Debtors Book Support:
- Ensure timely collection of outstanding payments.
- Reconcile accounts and resolve discrepancies efficiently.
- Maintain accurate records of all transactions and communications.
- Prepare monthly debtor reports.
- Collaborate with the finance team to streamline processes and maintain policy alignment.
- Implement credit control measures to minimize bad debt.
- Build and maintain positive client relationships to encourage prompt payments.
Creditors Assistance (Adhoc Basis):
- Match invoices with requisitions, purchase orders, and goods received notes.
- Ensure contractual invoices align with respective contracts.
- Utilize correct GL and vendor accounts during processing.
- Apply correct VAT rates on all invoices.
- Prepare and submit creditors’ reconciliations.
- Ensure timely payments and follow up on Accounts Payable queries.
- Distribute remittance advices post-payment and file invoices per protocol.
General Duties:
- Maintain strong working relationships with the finance department.
- Perform general administrative tasks and contribute to special projects as required.
- Complete any reasonable and lawful tasks assigned by a superior.
Minimum Requirements:
· Education: B.Com in Accounting (or equivalent)
· Experience: Minimum 5 years in a similar role
· Licenses: Valid Code 8 Driver’s License
· Computer Skills: Proficiency in Microsoft Office (Excel,
Outlook, Word)
Personal Attributes:
· Strong communication skills (written and verbal)
· Good time management and organizational skills
· Meticulous with good housekeeping and filing habits
· Confident, proactive, and detail-oriented
· Able to work independently and within a team
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