Job Description
Johannesburg – Gauteng – South Africa
- Ensure all cashbook transactions are accurately recorded in the accounting system, including receipts, payments, and transfers.
- Reconcile bank statements regularly to verify that records align with actual bank balances and promptly resolve discrepancies.
- Regularly review supplier statements and reconcile them against company records to ensure accuracy.
- Process payments according to supplier terms, maintaining strong relationships and avoiding late fees or disruptions in service.
- Accurately record GRNs into Pastel Accounting to reflect stock movement.
- Ensure all goods received are logged and reconciled with purchase orders and invoices to maintain accurate inventory and cost control.
- Update and manage inventory records to reflect real-time stock levels.
- Participate in regular stock counts and investigate discrepancies to support effective inventory management and loss prevention.
- Be able to generate codes accordingly, build BOMs for manufacturing products and form accurate costs to give to management.
- Review and update costs every Quater and red flag any major increases that arise during manufacturing.
- Manufacturing Stock on pastel for invoicing
- Track and forecast cash inflows and outflows to ensure sufficient liquidity for operational needs.
- Provide regular updates to management to inform financial decisions and budget allocations.
- Support the Finance team in compiling financial data and producing monthly performance reports.
- Help with budget preparation by gathering necessary figures and analysing variances between actual and budgeted results.
- Accurately process employee salaries, deductions, and benefits in accordance with legal and company policies.
- Ensure timely payments and submissions to relevant statutory bodies, including PAYE, UIF, and other payroll-related compliance.
- Prepare and submit VAT and other relevant tax returns to SARS in line with statutory deadlines.
- Maintain thorough records to support all filings and ensure full compliance with tax legislation.
- Organize and manage financial documentation to align with ISO quality standards.
- Assist in audits and compliance reviews by providing required financial data and ensuring proper recordkeeping procedures are followed.
- Coordinate with internal and external auditors by providing necessary documents and reports.
- Maintain audit-ready files and ensure financial practices are in line with legal and regulatory requirements.
- Act as the point of contact for external stakeholders including auditors, tax advisors, and suppliers.
- Facilitate smooth communication, timely responses, and the provision of required financial information.
- Ensure all financial documents, including invoices, receipts, payroll records, and bank statements, are accurately filed and easily accessible.
- Adhere to legal retention requirements and company policies for recordkeeping.
- Degree or Diploma in Accounting, Bookkeeping, or related field (or equivalent work experience).
- Proven experience as a Bookkeeper or in a similar financial role.
- Proficient in Pastel Accounting software.
- Solid understanding of accounting principles and reconciliation processes.
- Experience with payroll processing and statutory compliance.
- Familiarity with stock control systems and GRN procedures.
- Experience with building BOM & costs for manufacturing on Pastel.
- Strong Excel and Data Analysis skills.
- Knowledge of ISO compliance practices.
- High level of attention to detail and accuracy.
- Ability to work independently and handle confidential information with integrity.
- Excellent organizational and communication skills.
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