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Johannesburg: Administrator

Administrator

Posted on 2025-04-02

Category Accounting Finance
Location Gauteng  /  Johannesburg

Job Summary

Minimum

Requirements:

Essential: High school diploma or equivalent. Beneficial: A relevant degree or qualification in administration or a related field. At least 2-3 years of experience in an administrative or similar role. Proficiency in Microsoft Office Suite (Excel, Word, etc.) and Pastel. Ability to work under pressure and meet deadlines. Duties and responsibilities: Maintain a daily logbook of activities, deliveries, and updates. Update the Concrete Control Sheet, follow up with suppliers on deliveries, and manage stock records. Ensure all purchases are correctly loaded into Pastel at agreed prices. Place and track stock orders, ensuring correct quantities and delivery. Maintain asset registers, including tools, vehicles, and service plans. Update and manage the planning schedule, track project milestones, and ensure site operations follow the plan. Keep a record of site conditions, including downtime, and report accordingly. Track diesel purchases and usage, ensuring accurate records are maintained. Ensure all sundry purchases are approved, and invoices are loaded daily. Prepare and manage invoicing in Excel and create Word reports for engineers. Submit weekly reports on planning, plant status, diesel usage, and site progress. Check subcontractor claims, ensure claims match site diaries, and ensure documents are submitted on time for payment. Prepare and verify month-end supplier invoices and generate project summary reports. Ensure proper communication with stakeholders and verify invoicing emails with the manager before sending. Closing Date: Submissions for this vacancy will close on 18 March 2025, however, you will still have the opportunity to submit your CV for this position till 10 April 2025. Please Note: Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities. PoPI Act: Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

Administrator position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2025-04-02 in the Accounting Finance category

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Johannesburg: Administrator

Administrator

Posted on 2025-03-28

Salary Monthly
Category Admin Clerical Secretarial
Location Gauteng  /  Johannesburg

Job Summary

Key

Responsibilities:

Financial & Administrative Support: Processing invoices for flights, briefings, exams, and suppliers. Handling Momentum insurance applications. Student & Training Coordination: Managing CPL exam bookings. Coordinating aviation medical bookings. Facilitating student enrolment. Visa & Compliance Management: Preparing and managing visa documentation. Handling visa renewals for students. Inventory & Resource Management: Ordering and controlling stock for training materials and operational needs. Communicat ion & General Administration: Managing email inquiries professionally. Assisting with general administrative tasks as needed. Key

Requirements:

Strong administrative and organizational skills. Attention to detail, especially in financial and compliance-related tasks. Ability to manage multiple responsibilities efficiently. Excellent written and verbal communication skills. Prior experience in an aviation or training environment is advantageous.

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Administrator

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Johannesburg: Administrator

Administrator

Posted on 2025-03-21

Job Summary

Duties:

Answer and screen calls and emails for manager as and when requested. Keep appointment diary for Admin manager Compile daily security asset inspection report by obtaining security inspections and distribute to relevant role players Compile daily consumption report and distribute to all role players Collect all monthly reports from branches (HSE, Security, Fleet, Consumption) Data capturing of all relevant info on monthly reports Obtain all monthly invoices from service providers and follow up on outstanding invoices Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office for sign off After approval, submit to finance and ensure payments are processed before due dates Ensure monthly inspections on hygiene and safety which include cleanliness of facilities. Ensure monthly vehicle inspections is done by the delegated person and capture relevant information Process all fleet vehicle cost and keep fleet vehicle maintenance current & report updated Ensure all insurance claim reports are completed and submitted to management with all relevant supporting documents Follow-up on claims processed Process tracking installation requests and ensure installation certificates are received Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users. Typing of letter/emails and taking of minutes during meetings Attend meetings on behalf of manager when delegated to do so Filing of all records and keep an easily accessible filing system General driving duties which will include the transfer of persons and collection or delivery of goods and any other driving duties as may be required from time to time. Minimum

Requirements:

Matric or higher Minimum 3 years experiences in similar role Code 8 license a must Advanced MS Office Excel experience Data capturing and reporting experience essential Personal Attributes: Strong administrative ability and follow up reliability Confident and proactive approach- anticipates issues and requirements Attention to detail Strong documentation skills Team Player

Administrator position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2025-03-21 in the Admin Clerical Secretarial category

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Johannesburg: Administrator

Administrator

Posted on 2025-03-20

Job Summary

Job Opportunity: Administrative Assistant (Legal & Financial Firm) Our client, a well-established legal firm located in Fourways, is seeking a proactive and outgoing Administrative Assistant to support their team. Key

Responsibilities:

Administrative Support: Manage schedules, coordinate meetings, and maintain office files for both legal and financial departments. Client Interaction: Serve as the main point of contact for clients, responding to inquiries, scheduling appointments, and ensuring excellent client service (must be fluent in Afrikaans). Document & Data Management: Assist with document preparation, filing, data entry, and maintaining accurate client records. Team Support: Provide administrative assistance to both legal and financial teams, ensuring smooth day-to-day office operations. Office Operations: Help with managing office supplies, organizing meetings, and supporting other administrative tasks as needed.

Requirements:

Education: A relevant degree in Business Administration, Office Management, Legal Studies, Financial Management, Communications, or similar is preferred. Language: Fluent in both Afrikaans and English (verbal and written). Personality: Energetic, friendly, and client-focused with excellent interpersonal skills. Experience: Previous administrative experience in a legal or financial setting is a plus, but not required. Skills: Strong organizational skills, attention to detail, and proficiency with Microsoft Office/Google Suite. Familiarity with legal or financial software is beneficial.

Administrator position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2025-03-20 in the Admin Clerical Secretarial category

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