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Johannesburg: Facilities Administrator

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Job Description

About the Role

The Facilities Administrator will provide administrative support to ensure the smooth operation of our facilities management services in Johannesburg. This role requires a highly organized and detail-oriented individual with excellent communication skills, who can work effectively in a fast-paced environment.

Key Responsibilities

  • Manage all contractors and suppliers
  • Liaise with clients regarding facility-related issues
  • Ensure timely resolution of all facilities-related issues
  • Review OHS files monthly
  • Assist operations teams and HO Finance to ensure efficiencies in procurement requirements and deliverables
  • Prepare PO status reports as requested
  • Take and type minutes for operational and management meetings
  • Perform ad-hoc administrative tasks as required
  • Collect, allocate, and capture invoices from contractors
  • Sort and check supplier invoices; compare invoice to order and attach order to relevant invoice
  • Monitor and maintain stock levels
  • Provide daily reports on all requests logged on the help desk
  • Follow up on outstanding issues
  • Update task status for client information

Requirements

  • Grade 12
  • 25 years of experience in facilities management environment
  • Computer Literate in MSOffice
  • Experience of contract administration
  • Knowledge of pre-planned maintenance services (advantageous)

Qualifications

  • None mentioned

Salary & Benefits

  • Not specified

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

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About Admin / clerical / secretarial Jobs in Gauteng

Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.

In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.

Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.

These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.

Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.

View Job  South Africa: Front of House Assistant


This information provides general career guidance. Actual salaries and requirements vary by employer.



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Consider temporary or contract work to gain experience and potentially convert to permanent roles.

How to Apply

Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.

JVR Jobs connects you with employers – we don’t process applications directly.

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Johannesburg: Facilities Administrator

Advertisement



Job Description

About the Role

The Facilities Administrator role is a critical component of our operations team, responsible for ensuring the smooth day-to-day functioning of our facilities and providing exceptional customer service to clients. This position requires a highly organized and detail-oriented individual with excellent communication skills, who can work effectively in a fast-paced environment.

Key Responsibilities

  • Manage all contractors and suppliers
  • Liaise with client requests and landlord-related issues
  • Ensure timely resolution of all facilities-related issues
  • Review OHS files monthly
  • Work closely with operations teams and HO Finance to ensure efficiencies in procurement requirements and deliverables
  • Prepare PowerPoint presentations
  • Take and type minutes for operational and Management meetings
  • Assist with functions and events
  • Perform ad-hoc administrative tasks as required
  • Collect all invoices and timesheets from contractors
  • Allocate and capture all invoices for payment to creditors
  • Sort and check Supplier Invoices; compare invoice to order and attach order to relevant invoice
  • Ensure address and VAT numbers on invoice are correct
  • Add all invoices and statements to Control Sheet
  • Forward to Head Office for payment
  • Monitor and maintain stock levels as necessary
  • Receive all help desk tasks from clients
  • Log all calls, however received, onto the Help Desk IT system
  • Follow up that the task was successfully allocated
  • Monitor Task classifications and initiate system faults for correction by IT dept.
  • Produce daily report on all requests logged on help desk for the facilities Coordinator highlighting present status
  • Ensure all completed tasks are closed
  • Highlight incomplete tasks and drive for closure
  • Update task status for client information
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Requirements

  • Grade 12
  • 25 years of experience in Facilities management environment
  • Computer Literate in MSOffice
  • Experience of contract administration
  • Experience in writing and presenting reports
  • Knowledge of pre-planned maintenance services (advantageous)

Qualifications

None mentioned.

Salary & Benefits

Not specified.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Admin / clerical / secretarial Jobs in Gauteng

Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.

In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.

Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.

These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.

View Job  Johannesburg: Administrative Assistant / Receptionist

Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.


This information provides general career guidance. Actual salaries and requirements vary by employer.



GO APPLY NOW

Safe & secure application process

Advertisement


Advertisement



Get Similar Job Alerts
Enter your WhatsApp number (e.g., +27740908132)
You'll receive alerts for new jobs in Johannesburg, Gauteng


Job Seeker Tip

Consider temporary or contract work to gain experience and potentially convert to permanent roles.

How to Apply

Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.

View Job  Johannesburg: Repair Technician

JVR Jobs connects you with employers – we don’t process applications directly.

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Computing IT Software

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Engineering

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Browse Employers

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Share this to someone who needs a job:
Posted in Jobs in Central Johannesburg, Jobs in Gauteng, Jobs in Johannesburg, Jobs in South Africa

More Jobs in Your Area