Johannesburg: HR Administrator posted by SydSen Recruit

A well-established automotive dealership group is seeking an experienced HR Administrator to manage the full HR function at dealership level. This role is ideal for a strong HR generalist with solid payroll, IR, and motor industry exposure.

Purpose of the Role

The HR Administrator will be responsible for all operational, administrative, and advisory HR duties at dealership level. The role supports line management with sound HR and IR practices and ensures compliance with company policies and South African labour legislation. The HR Administrator will serve as the primary on-site HR contact.

Key Responsibilities

Payroll, Time & Attendance

• Capture and calculate overtime using Uniclox and process on Sage VIP
• Capture commissions and incentives in line with dealership policies
• Run monthly payroll reports and submit for management review
• Resolve payroll and ESS-related queries
• Capture, reconcile, and manage leave transactions

Onboarding & Offboarding

• Draft employment contracts and onboarding documentation
• Submit engagement packs to payroll timeously
• Prepare termination documentation (UI19, certificates of service, salary schedules, provident fund withdrawals)
• Ensure accurate closure of employee files

Disciplinary & Industrial Relations

• Issue verbal and written warnings in line with legislation
• Conduct counselling and performance discussions
• Coordinate disciplinary hearings and liaise with external chairpersons
• Provide HR and labour law guidance to management
• Ensure compliance with internal HR and IR policies

General HR Administration

• Maintain accurate electronic and physical employee files
• Draft Acknowledgements of Debt (AODs) and conduct affordability checks
• Submit and reconcile SAF (Sick Assistance Fund) claims
• Capture Injury-on-Duty (IOD) incidents and submit COID documentation
• Manage HR communication, policies, and internal notices
• Perform HR administration on BMW Dealernet

Management Support

• Act as the on-site HR representative
• Support HR audits, compliance checks, and reporting
• Ensure dealership HR practices align with group standards and labour law

Minimum Requirements

• Grade 12 (Matric)
• National Diploma or Degree in Human Resources or related field
• Minimum 2–3 years’ HR generalist experience, preferably in a motor dealership (120+ staff)
• Strong payroll experience with high-volume, dynamic payrolls
• Proficiency in Sage VIP, Uniclox, BMW Dealernet, and MS Office
• Solid knowledge of BCEA, LRA, EEA, and MIBCO Main Agreement
• Excellent communication, organisational, and conflict-resolution skills
• High level of discretion and confidentiality
• Valid driver’s license and own transport (travel between branches required)

Advantageous

• Motor industry experience
• Knowledge of SAF, ESS, and dealership incentive structures
• Familiarity with MIBCO and bargaining council processes