Johannesburg: Office Manager posted by Midvaal Recruitment

About the Role

We are seeking an experienced and proactive Office Manager to oversee daily administrative and operational functions within a dynamic food science and beverage production environment.

Key Responsibilities

• Manage daily office operations and ensure an efficient, well-organized working environment.
• Oversee office supplies, equipment maintenance, and facility management.
• Handle correspondence, document control, and general administrative support to management and staff.
• Maintain and update filing systems (digital and manual).

• Assist with supplier and customer documentation, purchase orders, and invoicing.
• Liaise with accounting or finance departments for reconciliations, petty cash, and expense tracking.
• Support stock and materials management in collaboration with production and procurement teams.

• Coordinate staff attendance, leave records, and HR documentation.
• Assist with onboarding new employees and maintaining training records.
• Ensure compliance with Food Safety (FSSC/ISO/HACCP) and Health & Safety documentation.
• Liaise with regulatory bodies and assist in audit preparation.

• Support management in scheduling meetings, production planning, and departmental coordination.
• Track and communicate project deadlines, maintenance schedules, and key deliverables.
• Work closely with production, logistics, and quality teams to maintain workflow efficiency.

• Serve as the point of contact between management, staff, and external stakeholders.
• Prepare reports, meeting minutes, and communication summaries for internal and external distribution.
• Support management with presentations, document formatting, and administrative tasks.

Requirements

• Minimum Qualification: Diploma or Degree in Office Administration, Business Management, or related field.
• Preferred: Background or exposure to the Food Science / Beverage / Distillery / Manufacturing industry.
• Minimum 35 years’ experience in an administrative or office management role.
• Strong knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
• Understanding of accounting basics and familiarity with ERP or accounting software.
• Excellent organizational, communication, and problem-solving skills.
• Ability to multitask and work effectively in a production-driven environment.
• Familiarity with food safety standards, compliance procedures, and production documentation is advantageous.

Salary & Benefits

Market-related / Negotiable based on experience (Salary: 25K)

Competencies

• High attention to detail and accuracy.
• Strong leadership and interpersonal skills.
• Excellent time management and prioritization.
• Adaptability in a fast-paced, changing production environment.
• Professional communication and discretion in handling sensitive information.