Johannesburg: Operations Secretary/Administrator posted by Empact Group Southern Africa

We are seeking a highly organized and efficient Operations Secretary to provide administrative support to our Operations team. The ideal candidate will have superb organizational skills, excellent communication abilities, and be able to multitask effectively in a fast-paced environment. The Operations Secretary will work closely with the General and Regional Managers to ensure the smooth running of daily operations and provide clerical and administrative support as needed. Key Responsibilities: – Provide administrative support to the Operations Manager and team members – Manage and organize all documentation, records, and files related to operations – Assist with scheduling meetings, appointments, travel arrangements, and other logistical tasks – Prepare and distribute reports, presentations, and correspondence as required – Coordinate with other departments to ensure timely completion of tasks and projects – Maintain inventory of office supplies, uniforms and order as needed – Handle incoming and outgoing communications, including emails, phone calls, and mail – Perform general office duties such as photocopying, scanning, and filing – Assist with event planning and coordination as needed Qualifications: – High school diploma or equivalent required preferred – Proven experience in a similar administrative support role – Excellent organizational and time management skills – Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) – Strong communication and interpersonal abilities – Ability to work effectively in a team environment and independently – Detail-oriented and able to prioritize tasks effectively – Knowledge of office equipment and procedures – Ability to maintain confidentiality and handle sensitive information with discretion