Johannesburg: Senior Admin Assistant posted by JenRecruitment

Our client based in Gauteng is looking to hire a Senior Administrative Assistant who will provide high-level administrative and operational support to ensure the smooth running of office processes. This role will be responsible for file planning, issuing and compliance management, handling client queries, and supporting management with day-to-day tasks.

Please note: As part of the prescreening, shortlisted candidates will complete a brief Excel test and draft a client email (approx. 10 minutes each).

Minimum Requirements

• Matric (Grade 12) essential

• Fluent in Afrikaans (read, write, speak) English (read, speak, write)

• Ages 25 – 40 due to office dynamics

• Minimum three to five years proven administrative experience in a senior role

• Proficiency in Microsoft 365 (Excel, Word, PowerPoint essential)

• Strong organizational and time management skills

• Own reliable transport

Key Responsibilities

• Manage and maintain accurate filing systems, ensuring compliance requirements are met

• Handle and resolve client queries promptly and professionally

• Prepare and format reports, presentations, and correspondence

• Assist in planning and coordinating administrative processes

• Support management with diary coordination and meeting preparation

• Liaise with internal teams to ensure smooth workflow

• Maintain confidentiality of sensitive company and client information

Skills & Competencies

• Self-motivated and proactive, with strong initiative

• Driven and results-oriented

• High attention to detail and accuracy

• Excellent communication and interpersonal skills

• Ability to work independently with minimal supervision

• Strong problem-solving ability

If you do not hear from us within 14 days, please consider your application for this role unsuccessful. By submitting your application for this position, you consent to the retention of your personal information in our database for future employment opportunities. You also grant permission for your details to be reviewed by third parties solely for recruitment and employment purposes. Additionally, you confirm that all information provided is accurate and truthful.