Kimberley: Temp Liaison & Administration Officer posted by Lesaka Technologies

About the Role

The Temp Liaison & Administration Officer will provide administrative support to the Provincial team at Lesaka Technologies, ensuring seamless operations and effective communication with stakeholders.

Key Responsibilities

• Attends Provincial meetings and updates meeting minutes
• Filters reports from head office and monitors feedback to ensure deadlines are met
• Ensures sufficient refreshments and consumables are ordered
• Updates the Distribution List on the Global Address Book/List
• Controls and updates internal telephone lists
• Co-ordinates the booking of boardrooms and facilities, and invitations to clients for events
• Co-ordinates arrangements for functions, sets up the facilities required and recovers payment for facilities
• Ensures stationery (including welcome packs, promotional items and business cards) are ordered and distributed
• Monitors and manages stock control team
• Ensures staff are appropriately reflected on the organisation structure for distribution of work items to the correct staff/teams
• Co-ordinates telecom recoveries by ensuring that all telephone costs pertaining to personal calls are recovered on a monthly basis
• Liaises with external vendors (e.g., Dimension Data, Metro file, etc.) to ensure an effective and efficient service is received
• Liaises with the Financial Shared Services (FSS) to ensure that payments and expenses are handled effectively and efficiently
• Maintains and updates the payment register
• Ensures overall operational readiness and efficiency of the Province
• Reports incidents when necessary (e.g., carpets, wallpaper, lighting, roof leaks, etc.) and ensures they are attended to
• Logs incidents for non-functioning equipment (fax, photocopier, etc.) via OPS Connect and ensures they are attended to
• Responsible for housing and control of staff confidential files
• Co-ordinates the leave schedule for the Province in conjunction with the Provincial Head to ensure optimal resource allocation
• Extracts the overdue leave report for the Province and advises the respective line manager to ensure that direct reports take compulsory leave
• Acts as a central point of contact for the required returns and requests for Human Resources information
• Ensures that the relevant posters are displayed in terms of Labour Law requirements (e.g., the Basic Conditions of Employment, etc.)
• Ensures administration regarding staff changes (e.g., Personnel Record Update / PRUs) is actioned for the relevant department
• Facilitates the completion of necessary documents relating to staff appointments, transfers, resignations and personal computers (PC) licences
• Provides general support to staff regarding Employee Self-Service (ESS) and medical aid issues
• Maintains staff records
• Co-ordinates corporate wear fitting

Requirements

• Grade 12
• Relevant tertiary education
• Minimum 2-3 years basic administration skills
• PC Literate (Microsoft Word, Windows)
• MS Word, Excel, Outlook Express
• Figure orientated
• Ability to communicate effectively verbally and in writing
• Reliable, trustworthy, and honest
• Valid South African Credit Card with no endorsements
• Driver’s license

Qualifications

• None specified

Salary & Benefits

• Not mentioned in the original job description.