Pinetown: Project Coordinator

About the Role

The Project Coordinator role at our manufacturing facility in Pinetown, South Africa, plays a critical part in ensuring seamless communication and coordination between our team and external partners, particularly Toolmakers. This position requires an individual with strong project management and administrative skills to liaise effectively with stakeholders, manage tooling processes, and maintain accurate records.

Key Responsibilities

• Liaise with Toolmakers regarding new quotations and quotations that need amendments done.
• Track requests for quotations issued to Toolmakers and quotations received, generating tooling graphs weekly for Management.
• Generate tooling graphs for the Executive report once a month, issuing by the 4th of every month.
• Communicate with Toolmakers on ECI’s and quotes for these ECI’s.
• Correspond with Toolmakers on timing plans.
• Nurture and uphold positive relationships with Toolmakers through continuous daily correspondence.
• Participate in ECI and Tooling meetings with regards to Tool Design sign-offs.
• Assist the Tooling Manager whilst he is out of the office or at Toolmaker location.
• Manage the payment process with Toolmakers/Marketing/Accounts on all CT related payments, controlling the Payment schedule.
• Receive invoices and hand over to finance.
• Arrange shipping of T0 /T1 etc samples from the Toolmaker to SA, liaising with Shipping Agents and Toolmakers.
• Place orders with Shipping Agents to get shipments dispatched timeously.
• Liaise with Toolmakers and Shipping Agents to ensure that consignments are ready on time and shipped timeously to arrive in South Africa before the required date.
• Raise Purchase Orders for Tooling and any other requirements, controlling and co-ordinating Mould Design Meetings.
• Send approvals of Mould Designs to Toolmakers and give go ahead to start manufacture of moulds ect.
• Generate Letter of Intent’s and Purchase Orders for New Business for all New Project suppliers.
• Submit Invoices to Marketing for payment to be requested by Customer.
• Liaise with the Teams overseas during their trip, about any requirements that come up whilst they are out of office regarding project related matters.
• Load Budget for New Projects once CT has been raise and manage on a weekly basis.
• Control Tooling Schedule / Financial Tracker and update weekly.
• Create folders on Teams and keep updated.

Requirements

• A formal qualification in Project Management and/or Administration.
• Proven 3-5 years experience in a similar project coordination role within a manufacturing environment.
• 3-5 years of experience within a Manufacturing / Automotive Environment.
• Sound knowledge of Tooling processes, mould design, and ECIs.
• Strong project management and administrative skills.
• Computer Literate
• Advanced proficiency in MS Office (especially Excel); experience with ERP systems and collaboration tools like Microsoft Teams is beneficial.

Qualifications

No specific qualifications mentioned in the original job description.

Salary & Benefits

No salary information provided.