Pinetown: Project Coordinator posted by Staff Solutions

About the Role

The Project Coordinator role at Staff Solutions involves coordinating project activities, managing tooling processes, and maintaining positive relationships with Toolmakers. The successful candidate will be responsible for liaising with Toolmakers, tracking quotations, generating tooling graphs, and communicating with stakeholders to ensure smooth project execution.

Key Responsibilities

• Liaise with Toolmakers regarding new quotations and quotations that need amendments done.
• Track requests for quotations issued to Toolmakers  and quotations received and generate tooling graphs, using this information, weekly for Management.
• Generate tooling graphs for the Executive report once a month. Issue by the 4th of every month.
• Communicate with Toolmakers with regards to ECI’s and quotes for these ECI’s.
• Correspond with Toolmakers on timing plans.
• Nurture and uphold positive relationships with Toolmakers. Continuous daily correspondence.
• Partake in ECI and Tooling meetings with regards to Tool Design sign-offs.
• Assist the Tooling Manager whilst he is out of the office or at Toolmaker location.
• Manage the payment process with Toolmakers/Marketing/Accounts on all CT  related payments.
• Control Payment schedule.  Receipt invoices and hand over  to finance.
• Arranging shipping of T0 /T1 etc samples from the Toolmaker to SA. Liaise with Shipping Agents and Toolmakers.
• Arranging shipment of Moulds / CF’s etc on completion of Die Sign Off’s.
• Place orders with Shipping Agents to get shipments dispatched timeously.
• Liaise with Toolmakers and Shipping Agents to ensure that consignments are ready on time and shipped timeously to arrive in South Africa before the required date.
• Raising of Purchase Orders for Tooling and any other requirements.
• Control and co-ordinate Mould Design Meetings.
• Send approvals of Mould Designs to Toolmakers and give go ahead to start manufacture of moulds ect.
• Generate Letter of Intent’s and Purchase Orders for New Business for all New Project suppliers.
• Submit Invoices to Marketing for payment to be requested by Customer.
• Liaise with the Teams overseas during their trip, about any requirements that come up whilst they are out of office regarding project related matters.
• Load Budget for New Projects once CT has been raise and manage on a weekly basis. Report back on any issues.
• Control Tooling Schedule / Financial Tracker and update weekly.
• Create folders on Teams and keep updated.

Job Requirements

• A formal qualification in Project Management and/or Administration.
• Proven 3-5 years’ experience in a similar project coordination role within a manufacturing environment.
• 3-5 years of experience within a Manufacturing / Automotive Environment.
• Sound knowledge of Tooling processes, mould design, and ECIs.
• Strong project management and administrative skills.
• Computer Literate — Advanced proficiency in MS Office (especially Excel); experience with ERP systems and collaboration tools like Microsoft Teams is beneficial.