Pretoria: Cashbook Clerk

Job Purpose To ensure the accurate and timely processing, reconciliation, and reporting of all cash and bank transactions. The role supports financial control by maintaining complete and up-to-date cashbook records. Key Responsibilities Cashbook Management: – Capture all bank transactions (receipts, payments, transfers) daily – Maintain accurate and up-to-date cashbooks for all bank accounts – Allocate transactions to correct General Ledger (GL) accounts Bank Reconciliations: – Perform daily / weekly / monthly bank reconciliations – Investigate and resolve reconciling items and discrepancies – Ensure all unreconciled items are cleared timeously Payments Processing: – Prepare and process supplier payments (EFTs, bank uploads) – Verify supporting documentation and approvals – Ensure payments align with cash flow planning Receipts & Allocations: – Allocate customer receipts to correct debtor accounts – Follow up on unidentified deposits – Liaise with Debtors Clerk on allocations Cash Flow Support: – Assist with daily/weekly cash flow tracking – Provide accurate bank balances for management decisions Financial Controls & Compliance: – Ensure adherence to internal controls and company policies – Maintain audit trails and supporting documentation – Assist during audits with requested information General Finance Support: – Assist with month-end procedures – Support Accountant / Financial Manager with ad hoc tasks – Assist with intercompany transactions where required Key Performance Indicators (KPIs) – Bank reconciliations completed accurately and on time – Minimal unreconciled items – Accurate capturing of transactions (low error rate) – Timely processing of payments – Compliance with internal controls Minimum Requirements Education: – Grade 12 (Matric) – Certificate/Diploma in Accounting or Finance (advantageous) Experience: – 25 years experience in a similar role – Experience with accounting systems (e.g., SYSPRO, Pastel, Sage) – Experience with high transaction volumes (advantageous) Technical Skills: – Strong understanding of cashbook and bank reconciliations – Knowledge of basic accounting principles – Proficient in Microsoft Excel – Attention to detail and accuracy Competencies & Attributes – High attention to detail – Strong organizational skills – Ability to work under pressure and meet deadlines – Good communication skills – Integrity and reliability – Problem-solving ability Working Conditions – Office-based role – May require extended hours during month-end Optional (Nice-to-Have) – Experience with multi-company / intercompany structures – Understanding of internal sales vs cost allocations – Exposure to ERP implementations or system clean-ups