Pretoria: Practice Assistant

February 3, 2026 Jobs in Northern Suburbs

Job Description

Administrative & Theatre List Management: Collect, track and follow up theatre lists from surgeons. Organise theatre lists electronically (OneDrive) and in hard copy. Assist with allocation of theatre lists and compiling summaries of these lists on Excel. Ensure theatre lists and supporting documents are distributed to anaesthesiologists. All administrative tasks should be done with utmost accuracy. Communication & Coordination: Daily communication with anaesthesiologists regarding, among others, theatre allocations, changes and on-call duties. Liaise with surgeons and/or their rooms to obtain information with regards to theater lists, patients, surgical cases, anaesthetic fee quotations and medical aid details. Communicate with patients via WhatsApp and telephone regarding anaesthesia arrangements, authorisations and short payments. All communication should be done with uttermost professionalism. Patient Administration & Validation: Validate patient details and medical aid information using GoodX. Obtain missing patient details from surgeons’ rooms when required. Record communication outcomes and finalise theatre lists. Private Patients & Quotations: Compile anaesthetic quotations using GoodX. Respond to quotation requests from surgeons, patients, WhatsApp, telephone and online forms. Follow up on outstanding quotations, payments, Letters of Guarantee and dates of surgery. Maintain and update Excel quotation tracking spreadsheets. Communicate quotations to doctors for approval and thereafter to patients and/or surgeons’ rooms. Financial & Billing Support: Assist with patient refunds by obtaining banking details. Generate and manage military invoices and follow up payments. Compliance: Assist with POPIA compliance and annual registration responsibilities. As the practice grows and evolves, duties may be adapted and further administrative duties may be added.

View Job Alrode: Despatch Admin and support (ZB)

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About Admin / clerical / secretarial Jobs in Tshwane

In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.

The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.

Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.

These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.

For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.

View Job Pietermaritzburg: Administrative Assistant

This information provides general career guidance. Actual salaries and requirements vary by employer.

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