Pretoria: Property Manager posted by RecruitSmith (PTY) LTD

PURPOSE OF JOB
To take responsibility for the efficient daily operations and the financial reporting of the assigned
property portfolio to increase property value and satisfy tenant requirements.
KEY PERFORMANCE AREAS
Centre Management
Keep abreast of market activities
Devise a five-year maintenance plan
Investigates / initiates proposals for refurbishments
Maintains a hands-on control of projects in hand
Reviews the building status / grade annually and maintain the standards
Reporting
Provides accurate information in agreed format timeously
Analyses of monthly income and expenses
Monitors turnover rentals
Analyses of operating cost on a quarterly basis in terms of the approved forecasts
Monitors all municipal and general recoveries on a monthly basis
Planning & Budgeting
Prepares and completes budgets annually
Reviews rentals quarterly and ensure best possible rate achieved and maintained
Assists in formulation of business plans for the Centre(s)
Quarterly review and monitoring results
Quarterly Expenditure / Audits
Sets and motivates Capex / TI philosophy per building
Approves TI standard specification as recommended by the Project Manager
Approves Capex within authority levels
Ensures we conform to Capex philosophy and procedures

Estimates new operating costs
Ensures recovery of operating costs in accordance with Lease terms
Debtors & Creditors Management
Regular interaction with Debtors and Leasing departments to ensure appropriate action taken
and approve required action
Credit Control Management of arrears, legal action and write-offs
Customer Liaison
New Tenants
Lease negotiations
Maintenance of tenant relationships
Tenant Management
Deals with correspondence / interaction with tenants as required
Ensures that leases are timeously renewed, and all vacant space is let and in presentable
space
Tenant mix
Networking with Tenants, public and external organizations
New Tenants
Determines and recommends letting mandates
Undertake lease negotiation and maintenance of tenant relationships
Controls new leases and record of same
Controls / oversees new installations
Existing Tenants
Renews Lease Agreements timeously
Tenant liaison and public relations
Controls / arranges centre promotions
Regularly assess tenants turnover, stock turn and merchandising to establish growth needs
and trading difficulties
Record tenant turnover levels
Expense Control
Checks and authorises payments of accounts
Authorises cleaning, consumables, electrical and general maintenance orders
Controls municipal payments and recoveries there against
Ensures cost effectiveness and performance of contractors
Financial Management
Monthly financial statements and reports
Accurate budgeting and reporting

Public Relations
Establishes and maintains sound public relations
Attracts people to the Centre
Advertising materials
Motivates and assists tenants to improve their services
Assume responsibility for the effective repairs and maintenance of the Centre
Assume responsibility for the security of all the Centre facilities. Conducts scheduled
inspections of security systems and impalements improvements as necessary
Occupational health and safety compliance
The development of security action pLans, systems and directives
The management of security officers and cleaning staff on duty
The establishment and maintenance of emergency preparedness programme
Assume responsibility for the effective management reporting and records
Assume responsibility for ensuring professional business relations with tenants, suppliers,
contractors and trade professionals
Effectively supervises Centre personnel, ensuring optimal performance
Assume responsibility for related duties as required or assigned.
QUALIFICATIONS, COMPETENCIES AND SKILLS
Minimum 5 years’ experience as a Property Manager in a retail environment
Bachelors degree or equivalent experience preferred
Strategic thinker, capable of developing an overall business plan and overseeing the execution
of that plan
Working knowledge of leases, loan documents and other agreements for general
responsibilities
Professional reputation; strong industry credibility
Proven effective management experience
Strong financial acumen; experience in developing plans and budgets
Excellent self-starter with strong and independent work ethic; project oriented, results-driven,
problem solver.
Well-organized; excellent attention to detail.
Proficient in Microsoft Word, Excel, Office, MDA (Advantageous)
Excellent written and verbal skills
Financial Acumen
Preferably Estate Agencies Affairs Board Competency Certificate (NQF Level 4)