Job Description
About the Role
The employer seeks a highly organised Conveyancing Secretary to support our Head Office administration and reporting function. This role is suited to a candidate who understands the South African real estate transaction process from sale to registration, is confident in legal-administrative workflows, and brings a sound grasp of property finance, compliance, and stakeholder coordination.
Key Responsibilities
- Manage and track conveyancing and deal administration from sale instruction through to registration and post-registration follow-up.
- Liaise professionally with transferring attorneys, conveyancers, estate agents, franchise offices, banks, bond originators, municipalities, managing agents, and clients.
- Follow up on outstanding documentation and conditions to keep matters progressing within expected turnaround times.
- Maintain accurate internal records of transactions, commissions, milestones, dates, and supporting compliance documentation.
- Support Head Office reporting by producing regular pipeline, registration, turnaround, and exception reports.
- Assist with FICA and related compliance administration, ensuring all required client and transaction documents are on file.
- Work closely with finance and administration teams on commission-related information, invoicing triggers, and transaction reconciliation support.
- Escalate delays, risks, missing documents, and bottlenecks promptly to the relevant Head Office stakeholders.
Requirements
- Minimum 35 years experience in a conveyancing secretary, conveyancing administrator.
- Practical experience in South African property transfers, with exposure to bonds and cancellations.
- Experience working with attorneys, conveyancers, estate agencies, developers, or property-related businesses.
- Good finance and numerical understanding, including transaction statements, commissions, fee schedules, and reconciliations.
Qualifications
- A relevant legal, conveyancing, paralegal, real estate, or finance-related qualification will be advantageous.
Salary & Benefits
- (No salary information is provided in the original job description)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in North Johannesburg
In North Johannesburg, the administrative sector is a thriving industry, with various companies employing clerical and secretarial staff to support their operations. Typically, job seekers can expect to find a range of opportunities in this field, from small businesses to large corporations. Generally, administrative professionals play a vital role in ensuring the smooth running of an organisation’s day-to-day activities.
The salary range for admin and clerical roles in North Johannesburg is typically broad, with experience, company size, and industry sector being significant factors that can affect actual salaries. For example, someone with 2-3 years of experience in a small business may earn around R200,000 to R300,000 per annum, while an experienced administrator in a large corporation could earn upwards of R500,000 to R600,000 or more per year. However, it is essential to note that these are general estimates and can vary significantly depending on individual circumstances.
Common skills required for admin and clerical roles include proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently with minimal supervision. Other essential skills may include data entry, bookkeeping, or customer service experience, depending on the specific job requirements. Generally, having a strong foundation in English language and literature is also highly valued.
Many industries employ administrative staff, including financial services sector, technology industry, manufacturing sector, and healthcare services. In these sectors, admin professionals often support teams of professionals, manage office operations, and provide critical back-office support to ensure the smooth delivery of services.
Career development opportunities for admin and clerical staff are numerous, with many individuals progressing into leadership roles or specialising in specific areas such as human resources, payroll, or accounting. With experience and further training, professionals in this field can expect to take on more complex responsibilities, lead teams, and pursue senior administrative positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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