Somerset West: Office Administrator (8 Month Contract) posted by Helderberg Personnel

About the Role

We are seeking an experienced Office Administrator to join our team in Somerset West for an 8-month contract. As a key member of our administrative team, you will be responsible for providing critical support to our finance, customer service, and logistics operations during an ERP transition.

Key Responsibilities

• Managing obligations to suppliers, customers and third-party vendors
• Processing bank deposits and supporting accounts receivable and payable activities
• Preparing, sending and storing invoices
• Contacting clients regarding outstanding payments and following up on debt collection
• Updating accounting databases and spreadsheets
• Assisting with month-end preparation processes
• Supporting data verification and transactional accuracy within SAP
• Providing customer service support via telephone and email
• Processing sales orders and quotations in SAP
• Maintaining accurate customer master data
• Coordinating order processing and monitoring delivery timelines
• Supporting returns

Requirements

• Highly organized and detail-oriented
• Comfortable working in a fast-paced, changing environment
• Proactive and willing to take ownership
• Service-oriented and professional in communication
• Self-responsible and trustworthy
• Proven experience in office administration, finance administration, customer service, or logistics coordination
• To your advantage if you have experience working with SAP/ERP
• Good understanding of bookkeeping and debt collection processes
• Strong data entry skills with high numerical accuracy
• Strong customer service mindset
• Intermediate to advanced MS Office skills (especially Excel and Outlook)
• Excellent English communication skills; Afrikaans advantageous

Qualifications

No formal education or certifications are required for this role.

Salary & Benefits

Salary details will be discussed during the interview process.