South Africa: Accounts Payable Administrator

About the Role

We are seeking an experienced Accounts Payable Administrator to join our team in South Africa. As a Creditors/Payments Administrator, you will be responsible for managing supplier payments aligned to policy, completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices to supplier statements. You will also ensure excellent customer service to both internal and external stakeholders through exceptional payment management of customer accounts & effective and efficient resolution of supplier queries.

Key Responsibilities

• Manage supplier payments aligned to policy
• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices to supplier statements
• Prepare and consolidate all supplier reconciliations, documents to facilitate & support final payment decisions
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centres by analysing invoice/expense reports; recording entries
• Update & report creditors by totalling unpaid suppliers
• Maintain supplier records through monthly review of Supplier masterdata
• Verify validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers
• Resolve valid or authorized claims by entering adjusting entries
• Resolve payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments
• Issue monthly supplier statements
• Pay vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation
• Ensure credit is received for outstanding memos/claims
• Verify vendor accounts by reconciling monthly statements and related transactions
• Maintain historical records by filing documents

Requirements

• National Diploma / NQF 6 (Preferred)
• Upto 3 years experience (Operational) FMCG, experience in a creditors department
• Financial understanding & accuracy
• Proficient with all Microsoft Office tools & preferably an Advanced Excel user
• Analytical mind, organized, precise and meticulous
• Ability to take initiative, learn quickly and strive for results
• Excellent communication skills both verbal and written
• Strong team player
• Conscientious with follow-up & feedback

Qualifications

• Diploma in creditor’s management would be advantageous (if mentioned in original)