Job Description
About the Role
As a Facilities Administrator at Michelle Cloete Consulting Pty Ltd, you will provide specialized administrative and operational support to our Facilities Management team, acting as the central controller for maintenance workflows, financial procurement, and regulatory compliance. Your role is crucial in ensuring that our diverse portfolio operates efficiently, data integrity is maintained, and tenants receive world-class service.
Key Responsibilities
- Act as the primary point of contact for all maintenance queries (telephonic, email, portal)
- Triage: distinguish between emergencies, routine repairs, and tenant-responsible items
- Create and assign Job Cards in MDA Property Manager/CAFM systems to approved vendors
- Proactively monitor the “Open Job Report” and escalate non-performance to the Facilities Manager
- Keep tenants informed of job status and provide at least 48 hours’ notice for planned maintenance
- Perform “Three-Way Matches” (PO Invoice POD) and ensure VAT compliance
- Accurately code expenses to GL accounts (Opex vs. Capex) and identify recoverable costs for tenant billing
- Monitor and manage costs and expenses within the approved budget to support cost efficiencies and responsible financial control
- Maintain the “Safety File” database, ensuring active contractors have valid COIDA and Public Liability Insurance
- Coordinate contractor access by issuing security permits and notifying guard houses
- Prepare and distribute timeous and accurate management information (e.g., Job Card aging, budget variance, and compliance dashboards) to relevant stakeholders
Requirements
- Matric / Grade 12 (Essential)
- A Facilities Management, Property, Business Administration, or related qualifications are highly advantageous
- 25 years experience in facilities or property administration, preferably in a corporate, real estate, or banking environment
Qualifications
- Formal education/certifications not specified
Salary & Benefits
- Salary details not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Winelands
The administrative sector is a common field in the Cape Winelands region, typically offering stable employment opportunities to those with secretarial skills. The job market trend for this field generally indicates a steady demand for administrative professionals, especially in industries such as tourism, hospitality, and financial services.
In terms of salary, broad ranges can be expected for admin clerical roles, but actual figures may vary widely depending on factors like experience, company size, and industry sector. For instance, an entry-level position in the public sector might fall within a salary range of R20 000 – R35 000 per annum, while a senior administrative role in the private sector could span from R60 000 – R100 000 per annum or more, depending on qualifications and experience.
Common skills required for this type of role include proficiency in Microsoft Office software, data management, communication, time management, problem-solving, and attention to detail. Many employers also place a high value on IT skills such as email management, calendar organisation, and basic computer programming.
Administrative roles are often found in various industry sectors, including tourism, hospitality, financial services, manufacturing, and government. These sectors require administrative professionals to provide support to teams, manage day-to-day operations, and maintain accurate records.
Career development opportunities for admin clerical staff typically involve progressing to supervisory or management roles within the company, where they can apply their skills in a more strategic capacity. Others may choose to pursue further education or training to specialise in areas like human resources, business administration, or project management. With experience and a strong skillset, it is also possible for admin clerical staff to transition into related fields such as consulting or entrepreneurship.
This information provides general career guidance. Actual salaries and requirements vary by employer.
GO APPLY NOW
Safe & secure application process
Explore More Opportunities
Get Similar Job Alerts
Job Seeker Tip
Follow up your job application with a polite email if you haven't heard back within a week.
How to Apply
Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.
JVR Jobs connects you with employers – we don’t process applications directly.
Latest Job Opportunities
Centurion: UI/UX Designer & Corporate Identity Specialist posted by Hire Resolve
A SANAS-accredited B-BBEE verification agency that provides comprehensive Broad-Based Black Economic Empowerment (B-BBEE) compliance services is seeking a...
View JobCenturion: Payroll Clerk posted by Network Finance
Work with a reputable organisation within the security industry where accuracy, compliance, and efficiency are key.Key Responsibilities:Process payroll in...
View JobWestern Cape: Management Accountant posted by Communicate Finance
Reconcile the GLCashbook to trial balanceMonthly management accountsPrepare monthly management accountsBudgeting, forecasting and cashflow managementVAT &...
View JobGauteng: Accountant posted by Pro-Match Recruitment
Key Responsibilities:The successful candidate will be responsible for, but not limited to, the following:Preparation and maintenance of trial...
View JobCape Town: Technical Buyer posted by Hire Resolve
A leading international import/export company servicing the mining and oil & gas sectors across Africa is looking for an experienced…
View JobCenturion: Bookkeeper posted by Network Finance
Work with a stable organisation that values accuracy, accountability and strong financial controls.Key Responsibilities:Maintain General Ledger (GL) and...
View Job
Browse Employers
Job Alerts