Stutterheim: Administrative Support Intern posted by Profile Personnel

About the Role

The Administrative Support Intern role at Profile Personnel provides an opportunity for a career-oriented individual to gain exposure to executive-level operations while developing strong professional skills in administration, coordination, and communication.

Key Responsibilities

• General secretarial duties and diary management of executives
• Scheduling and managing appointments for executives
• Coordinate internal and external meetings, events, and stakeholder engagements
• Prepare minutes and follow up on action items from scheduled meetings
• Prepare documents, presentations, briefing packs, and reports
• Front office contact management and stakeholder liaison
• Data capture, report writing, and basic data analysis
• Public relations support where assigned
• Communication and coordination with shareholders, board directors, and team members at all levels
• Perform administrative tasks & render administrative support to the Exco members
• Manage email correspondence and incoming communications, prioritising urgent matters
• Maintain confidential records and handle sensitive information with discretion
• Project management follow-up and coordination of EXCO activities
• Conduct research, compile data, and prepare summaries for executive decision-making
• Liaise with internal teams and external partners on behalf of executives
• Make travel arrangements and book flights when required for executives

Requirements

• Relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Strong verbal and written communication skills
• Demonstrated strong isiXhosa and English language skills written, reading, and speaking
• Ability to work under pressure and function well with minimal supervision

Qualifications

• None specified

Salary & Benefits

• Not mentioned in the original job description