Job Specification Reception Answering calls in a professional, courteous and efficient manner Take messages and ensure they are actioned by the relevant person Maintain the issue logbook for all messages and matters that arise on a daily basis Assist with phone, email or sms patients with feedback from doctor regarding messages left Assist with managing the diary booking patient appointments, communicate billing policy to all new patients Assist with preparing all files for following days appointments Welcome patients arriving in a friendly and professional manner, communicate time delays to manage client expectations Assist with checking that all patient details on file are still up to date and obtain new details if relevant Open accounts and capture all relevant information accurately on system for new patients Assist with contacting other doctors to obtain notes and referral letters if needed for a patients visit Assist with obtaining patient results and related correspondence (lab results, radiology) Ensuring patients get the relevant information and forms needed when they need to have an in-rooms procedure, an operation and to be hospitalised Providing quotations for all patient procedures Prepare the theatre list bookings and pre-authorisations Assist with arranging the Anaesthetist and Assistant for surgeries. Ensure all clinical notes are captured on the patient files post-surgery Keeping track of Assistant fees and payments made to them Keeping track of cases where the doctor has assisted in surgeries Assist with doctors reports, thank you letters (where necessary) Keeping track of pharmacy accounts and stock per Doctor Accounts Bill patients accordingly and collect payment where necessary Accept money (cash or card) write receipts Allocate patient payments Ensure all theatre billings have been completed by the doctor within 48 hours Liaise with the Bureau on patient-related queries and assist with debt collection Month-end processing Daily banking given to the doctor Maintain Petty Cash Maintain attendance register General Schedule all admin-related appointments with the doctor and the various service providers Liaise with contractors such as hospital technical department, IT specialists, Suppliers Maintain all supplier contracts and agreements Ordering stock from various places: pharmacies, stationers etc Support of various marketing initiatives Assist the doctor with all office admin-related tasks Maintaining the CPD register Minimum Requirements Matric or equivalant Experience in a medical practice is essential Solid administration skills IT literate, with proficiency in MS Office, specifically Excel and Word Professionally presentable Above-average communication skills (written and spoken) Above-average numeracy skills and attention to detail Hands-on attitude Strong IT skills and experience working with MS Office Bilingualism in English and Afrikaans is essential Willing to assist after-hours with emergencies and arrangements when required Driver’s licence and own vehicle is essential Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business. Please note that only short-listed candidates will be contacted. Clear Criminal and Credit Records is a pre-requisite in accordance with our client’s internal policies. Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client’s BEE requirements. Please only send certificates when requested to do so

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