Johannesburg: Portfolio Administrator (JHB) posted by Datafin
Job Description
Johannesburg – Gauteng – South Africa
- Create and maintain all leasing advertisements on Propdata, Property24, and other platforms.
- Update the Master Prospect Sheet weekly, closing completed cases on instruction.
- Update Pipeline and Signed Leases summary sheets after team meetings and finalise for Manco reporting.
- Respond to enquiries from the commercial cell phone, landline, and email (within 24 hours during working hours).
- Follow up on leads, including missed calls from weekends.
- Capture/load completed Lease Reviews (CRM cases), ensuring accuracy of billing data:
- Legal entity
- Name & address details
- Allocation on floor plans
- Square meters (as per SAPOA)
- Special conditions reviews
- Beneficial occupation period
- Lease period
- Rental & deposit amounts
- Liaising with RM/Legal to correct lease agreement errors
- Lessee information per FICA documents
- Create new tenant accounts on MDA and update tenant information.
- Allocate tenants to units and assign rates per square meter on MDA as per AM Budget.
- Attach all relevant documents and information to MDA and other systems.
- Inform Finance of new lease agreements/addendums, errors, or amendments.
- Manage application processes for Leasing (Leasing App to be implemented).
- Ensure updated SAPOA Plans are attached to each property (units in MDA must correspond with SAPOA plans).
- Oversee MDA data and server update projects.
- Conduct ongoing maintenance of MDA data.
- Create and update Spiceworks tickets from Leasing Manco and produce Action Register for Manco.
- Act as MDA Champion, ensuring efficient communication by taking and distributing minutes.
- Perform general admin and daily data capturing.
- Create and maintain monitoring reports (including Power Queries for live database information).
- Assist with EXCO & Manco reporting by refreshing/formatting pivots, creating proposal summaries, and property-to-prospect pivots.
- Generate Leasing CRM case reports.
- Produce MDA database project reports.
- Compile market data reports.
- Handle general ad hoc reporting when required.
- Run weekly prospective tenant reports and save to the Master Prospect Sheet/Tracking Report.
- Run and circulate weekly prospect count reports.
Ready to Apply?
Click below to apply directly with the employer
Safe & secure application
Explore More Opportunities
Get Similar Job Alerts
Job Seeker Tip
Join professional associations in your field to expand your network and knowledge.
How to Apply
Click “GO APPLY” to visit the company’s application page.
Follow their instructions carefully.
JVR Jobs connects you with employers – we don’t process applications directly.
Latest Job Opportunities
Western Cape: Workshop Technician posted by Hospitality Hire
The successful candidate willPerform routine maintenance, repairs, and technical work in the hotel workshop.Ensure all tools, equipment, and hotel assets...
View JobWestern Cape: Spray Painter posted by Hospitality Hire
The successful candidate willApply high-quality finishes to furniture, fixtures, and surfaces throughout the hotel.Ensure a flawless and professional...
View JobWestern Cape: Catering Technician posted by Hospitality Hire
The successful candidate willMaintain, repair, and service all catering and kitchen equipment throughout the hotel.Ensure all kitchen appliances operate...
View JobWestern Cape: Senior HVAC Technician posted by Hospitality Hire
nbspThe successful candidate willOversee the installation, maintenance, and repair of all HVAC Heating, Ventilation, and Air Conditioning systems in the...
View JobGauteng: Intermediate Software Developer (3+ years) posted by Network Finance
Location Edenvale Office BasedDutiesDesign and code new development for existing and new clientsSupport and maintenance of existing systems, including...
View JobWestern Cape: Senior Business Analyst – Finance posted by Network Finance
What Yoursquoll DoAs the Senior Business Analyst, yoursquoll be the go-to person for understanding the businessrsquos needs, translating them into…
View Job
Browse Employers
Job Alerts