Cape Town: Administration, Invoicing, Purchasing & Stock Coordinator posted by Trac-Tech (Pty) Ltd

About us
Trac-Tech delivers mission-critical electronic security, access control, and workforce management solutions to businesses across Southern Africa.

Were looking for a smart, organised all-rounder to keep our back office and front counter running smoothlyowning admin, invoicing, purchasing, stock control, and assisting walk-in and online customers.

What youll do

       Administration & Invoicing: prepare quotes, create invoices/credit notes, reconcile supporting documents, maintain job files and PODs.

       Purchasing: raise POs, compare supplier quotes, track ETAs, expedite orders, manage returns/RMAs.

       Stock Management: receive and GRN stock, bin correctly, issue stock to jobs, maintain min/max levels, run cycle counts and monthly stocktakes, capture variances,  and manage RMAs.

       Front Counter / Walk-in Support: greet customers, handle queries, prepare quick quotes, process payments (EFT/card), issue receipts and hand over goods neatly.

       Logistics & Ops Support: book couriers/collections, prepare pick lists for technicians, keep asset registers and serials tidy.

       Systems & Reporting: keep ERP/stock system up to date, maintain supplier/customer records, produce simple weekly dashboards (backorders, aged POs, stockouts).

       Job Cards and Technicians: ensure that technicians project and call out job cards are up-to-date and invoiced according to the companys standard procedures.

       Project Stock Management: ensure that the stock required for projects is timeously and correctly ordered/delivered.

       Manage Online Sales: assist online customers with stock, quotation/sales and account queries

Requirements

What youll bring

       25 years in administration with solid invoicing, purchasing and stock experience.

       Comfortable in an ERP/accounting package (e.g., Zoho/Sage/Pastel/QuickBooks) and strong Excel/Google Sheets skills.

       Superb attention to detail, accurate data capture, and great follow-through with suppliers and customers.

       Friendly, professional communicationon email, phone and in person.

       Able to prioritise in a fast-moving environment and meet deadlines.

       Advantageous: knowledge of electronic security/access control parts, courier portals, VAT/document compliance, valid drivers licence.

Benefits

What we offer

       Competitive package, training, and growth in a supportive team.

       Hands-on role with real impact and clear processes.

       Standard office hours, MondayFriday.