Stanger: Creditors Clerk

Functions Invoice Processing Receive, verify, and capture supplier invoices accurately and timeously. Match invoices to purchase orders and delivery notes. Ensure correct coding of expenses to general ledger accounts. Check VAT compliance on invoices. Supplier Reconciliations Prepare monthly supplier reconciliations to statement. Investigate and resolve discrepancies between supplier statements and company records. Follow up on outstanding invoices or credit notes. Payments Processing Prepare supplier payment runs (EFT, cheque, or online banking). Ensure payments are made within agreed supplier terms. Obtain relevant approvals before processing payments. Capture payments accurately on the accounting system. Creditors Ledger Maintenance Maintain an up-to-date and accurate creditors ledger. Allocate payments correctly to supplier accounts. Reconcile ledger balances to trial balance monthly. Supplier Relationship Management Communicate professionally with suppliers regarding queries, payments, and statements. Build and maintain positive supplier relationships. Handle disputes and resolve issues promptly. Month-End and Year-End Duties Assist with month-end closing processes. Provide supporting documents for audit purposes. Ensure accruals are correctly recorded for unpaid invoices. Compliance and Controls Adhere to company policies, financial controls, and approval processes. Maintain proper filing and recordkeeping for audit trail purposes. Safeguard confidential financial information. Reporting Prepare reports on accounts payable aging, supplier balances, and payment forecasts. Assist management with analysis of creditor performance and payment trends. System and Data Management Work effectively within ERP or accounting systems (e.g., SAP, Pastel, Syspro, Oracle). Update supplier master data and banking details securely. Support system upgrades or process improvement initiatives.