Stellenbosch: Bookkeeping and Admin Assistant -Half Day – Stellenbosch posted by Sagen Advisory

Sagen Advisory Recruitment Company is recruiting on behalf of one of our esteemed clients for a dedicated Bookkeeping and Admin Assistant based in Stellenbosch. This is a half-day position until February 2026, with the agreement to be reviewed and potentially renewed thereafter. We are seeking a meticulous and organised individual to manage essential financial and administrative tasks for a diverse portfolio of clients. This role is ideal for someone with strong foundational skills in bookkeeping and a proactive approach.

About the Role:

Key Responsibilities:

• Perform full-function basic bookkeeping duties, including data capturing and processing of financial transactions.
• Manage debtors’ functions, which include invoicing and diligent debt collections.
• Conduct basic reconciliations for bank accounts, petty cash, and other financial records.
• Assist with the preparation of necessary documentation for VAT and PAYE submissions.
• Maintain organised financial records and filing systems, both physical and digital.
• Potentially assist with basic Company Secretarial (Cosec) tasks over time, as guided.
• Provide general administrative support to ensure smooth office operations.
• Liaise with clients as needed regarding their accounts and administrative queries.

Qualifications and Experience:

• Matric (Grade 12) is essential.
• Additional qualifications or certificates in administration, bookkeeping, or finance are highly advantageous.
• Minimum of 3 years’ proven experience in a bookkeeping or administrative role, specifically with a focus on basic bookkeeping and debtors management.
• Proficiency in MS Excel is essential for reconciliations and data management.
• Experience with accounting software such as Xero and Sage is a strong advantage and highly preferred.
• A valid drivers license and own reliable transport are required for potential client visits or office errands.

Required Competencies:

• Exceptional attention to detail and accuracy in all data entry and record-keeping.
• Strong organisational and time management skills to handle multiple tasks efficiently.
• Excellent interpersonal and communication skills (both verbal and written) for client interaction and internal collaboration.
• Ability to work effectively under pressure and meet deadlines.
• Proactive, methodical, and eager to learn new tasks and systems.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.

Remuneration & Working Arrangement:

• Salary: R8 000 – R11,500 per month – depending on qualifications and years of experience.
• Benefits: R500 travel expense reimbursement + R500 cell phone expense reimbursement per month.
• Work Day: This is a half-day position until February 2026. The agreement will be reviewed and potentially renewed thereafter.
• Flexibility: The client is open to discussing flexible hours (e.g., 4 or 5 hours any time during working hours) but would prefer consistency (e.g., 08:00-13:00 / 09:00-14:00) if possible. This can be discussed further during the interview process.