South Africa: Accounts / HR Administrator

Key Responsibilities and Accountabilities Month End Collation and preparation of month end payments Trade creditors Sundry creditors Cartage creditors Debtor Administration Update customer details as required. Export report to excel and send updated versions to the Bookkeeper weekly. Contact customers for payment & record all communication, including follow up dates. Respond to customer queries on a daily basis. Run weekly COD report and follow up on unpaid monies. Banking Arrange depositing of cheques & postdated cheques. Capture postdated cheque details on hotkey. Advise banks of details required for cross Border receipts. Capture daily customer receipts off Nedbank & FNB statements and process relevant rebates and discounts. Recon accounts once the receipts have been captured. Contact customer should there be a short payment. Record monies collected by agents and reps & notify the relevant managers as per the Cash Collection Procedure Capture daily payments off the bank statement. File supporting documentation. Credit Applications COD Accounts Load account details onto the system / adjust existing details. Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing. Notify the customer of their successful application and account number. 30 Day Accounts Complete three trade references for management approval Load account details onto the system / adjust existing details. Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing. Notify the customer of their successful application, account number & credit limit Monthly Statements Print statements on the 1st of the month. Remove the chain store, over the border accounts and any accounts that need to be faxed or emailed and hand these to the relevant staff members for distribution. Send updated statements to customers when requested Overdue / Over Credit Limit Pick Slips Check the relevant pick slips against the system. Contact customers for payment and release pick slips once payment has been received. Release orders General Accounting Duties Update CFC account and journal entries Maintain filing system and ensure timeously filing each month. HR Admin Management of the leave form process and loading on VIP. Sourcing and screening CVs Compile minutes of all HR related Meetings (SHE meetings) Email correspondence & Memos (birthday emails and reminders, out of office notifications) Business Cards control, distribute and re-ordering. Completing Dube Access Card Applications