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Cape Town: Finance & Project Coordinator – Cape Town posted by Pro Tem

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Job Description

About the Role

Our client, a signage manufacturing company, is seeking a highly organized and detail-driven Finance & Project Coordinator to manage financial administration, project costing and coordination, office administration, and reception duties within their fast-paced production environment.

Key Responsibilities

  • Financial & Bookkeeping Administration (Project-Based)
  • Process supplier invoices, customer invoices, and credit notes
  • Allocate all costs accurately to specific signage projects (materials, labour, subcontractors, logistics)
  • Prepare and manage weekly payment runs
  • Follow up on outstanding customer payments and reconcile debtor accounts
  • Maintain accurate creditor and debtor records
  • Assist with monthly reconciliations and finance reporting
  • Maintain proper audit trails for all financial transactions
  • Project Costing & Coordination (Core Focus)
  • Set up new signage projects on internal systems
  • Prepare and track project costings vs approved quotes
  • Monitor project profitability and flag cost overruns early
  • Coordinate purchase orders for materials (steel, aluminium, vinyl, lighting, printing, etc.)
  • Liaise with production, fabrication, printing, rigging, and installation teams
  • Track project timelines and assist with scheduling where required
  • Maintain complete project files (quotes, drawings, POs, delivery notes, invoices)
  • Office Administration & Operational Support
  • Maintain organised filing systems (digital and hard copy)
  • Manage office supplies and consumables inventory
  • Coordinate couriers, deliveries, and collections of signage components
  • Assist management with reports, documentation, and administrative support
  • Support compliance with internal procedures and controls
  • Reception & Client Interaction
  • Answer and route incoming calls professionally
  • Handle client and supplier enquiries related to accounts, orders, and project status
  • Manage shared email inboxes and correspondence

Requirements

  • Highly organised and deadline-driven
  • Comfortable working under pressure in a fast-paced production environment
  • Proactive and detail-oriented
  • Professional, confident, and service-focused
  • Trustworthy and discreet with financial information
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Qualifications

Matric or equivalent (tertiary qualification in finance/bookkeeping is advantageous)

Salary & Benefits

R30 000 – R60 000

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other Manufacturing Jobs in Western Cape

The Western Cape, South Africa is home to various manufacturing sectors, including the automotive and aerospace industries, which typically offer a range of job opportunities for those looking to start or advance their careers in this field. Generally, these roles involve working on production lines, managing supply chains, or overseeing manufacturing operations. As with many industries, the job market trends in Western Cape’s manufacturing sector can be influenced by factors such as global demand, economic growth, and technological advancements.

Typically, salaries for other manufacturing positions in Western Cape fall within a broad range of R150 000 to R300 000 per annum, depending on experience, company size, industry sector, and specific job requirements. However, it is essential to note that actual salaries can vary significantly based on these factors, and a more accurate estimate should be determined through research or consultation with relevant industry experts.

Common skills required for roles in Western Cape’s manufacturing sector include technical knowledge of production processes, mechanical aptitude, problem-solving abilities, communication skills, attention to detail, and proficiency in inventory management systems. Additionally, experience working in lean manufacturing, Six Sigma, or other quality control methodologies can be highly valued by employers. While specific requirements may vary, a strong foundation in these areas is often essential for success in this field.

The Western Cape’s manufacturing sector commonly employs individuals from various industry sectors, including automotive, aerospace, food and beverages, textiles, and pharmaceuticals. These roles require a broad range of skills, from production line workers to management positions, making it an attractive option for job seekers with diverse backgrounds and interests.

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For those looking to advance their careers in Western Cape’s manufacturing sector, opportunities for growth and development are common. Many companies invest heavily in employee training and professional development programs, which can lead to promotions, new roles, or entrepreneurial ventures. With experience and a willingness to learn, individuals in this field can expect to see career progression through various levels of responsibility, from production supervisor to department head or even senior management positions.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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