Job Description
About the Role
The Department Administrator will provide administrative support to the organization, exercising logistical control over boardroom bookings and attending to general secretarial duties. This role requires a high level of organizational skills, attention to detail, and ability to maintain confidentiality.
Key Responsibilities
- Exercise logistical control over boardroom bookings
- Control and administer attendance registers
- Perform general secretarial duties
- Office consumable control
- Collect and submit weekly time sheets for approval by Contract Manager and GM
- Follow-up queries on overtime approvals
- Assist with processing recoveries
- Maintain confidentiality of all correspondence and discussions
- Exercise clean desk and filing policy with regard to executive documents
- Ensure electronic data is backed up, secured, and passwords are maintained current
- Promptly destroy confidential documents emanating from executive offices
- Empty waste bins daily
- Provide telephone lists, home numbers, and personal information about executives only on authorized request
- Maintain tender specification and contract confidence at all times
- Keep client lists and contract data confidential and release only on authorized request
Requirements
- Secretarial Diploma
- 5 Years office administrative experience
- Computer literacy (Excel, Lotus Notes, Power Point, Word)
- Ability to work under pressure
- Basic tendering process knowledge/exposure
Qualifications
- Formal education/certifications not specified in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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