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Stellenbosch: Conferencing Administrator posted by HotelJobs

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Job Description

Location: Stellenbosch Job Summary The Conferencing Administrator oversees the end-to-end execution of corporate events and conferences. This role balances high-level administrative correspondence with hands-on coordination, ensuring every event is planned meticulously and hosted professionally from start to finish. Key Responsibilities Event Setup & Hosting Lead the physical setup of conference rooms, ensuring all layouts meet client specifications. Coordinate audio-visual requirements, equipment testing, and stationery placement. Act as the primary host and point of contact during live events to manage logistics and guest needs. Monitor catering schedules and break-out sessions to ensure seamless transitions. Administrative Duties Manage all conference-related correspondence, including inquiries, bookings, and confirmations. Prepare detailed quotes, contracts, and invoices for clients. Reconcile supplier accounts with payable records and resolve billing queries promptly. Capture all supplier invoices and assist with balance sheet reconciliations. Maintain accurate records of client logs, stocktake, and inventory for conferencing assets. Performance & Reporting Compare monthly regional performance to budget and prepare forecasts for P&L meetings. Assist the General Manager with the completion of the annual conferencing budget. Manage debtors and creditors, ensuring the timely collection of outstanding payments. Maintain the casual wage float and authorize/sign documentation for wage payments where applicable. Requirements Experience: Previous experience in conferencing administration, hospitality, or event coordination. Communication: Strong professional writing skills for client correspondence and excellent verbal communication for switchboard and guest management. Technical Skills: Ability to troubleshoot basic AV equipment and proficiency in office administration software. Attributes: Highly organized, detail-oriented, and capable of resolving queries promptly under pressure. The successful candidate will be required to step in and assist with other duties in other departments.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other IT/Computer Jobs in Western Cape

The Western Cape, situated on the south coast of South Africa, is home to a thriving IT industry that offers a diverse range of career opportunities for professionals with expertise in various fields.

The job market in the Western Cape is highly competitive, with many major companies and startups operating in the region. The province’s strategic location, combined with its well-developed infrastructure, makes it an attractive hub for businesses looking to establish themselves in Africa. As a result, there is a high demand for skilled IT professionals who can support the growth of these companies.

The average salary ranges for IT professionals in the Western Cape are as follows: software engineers and developers can expect to earn between R800 000 to R1 200 000 per annum; data scientists and analysts can range from R600 000 to R900 000; cybersecurity specialists can earn anywhere from R500 000 to R800 000; and IT project managers can command salaries ranging from R400 000 to R700 000. These figures are based on industry standards and may vary depending on factors such as experience, qualifications, and company size.

To succeed in an IT career in the Western Cape, professionals need to possess a range of key skills, including programming languages (Java, Python, C++), data structures and algorithms, software development methodologies, cloud computing (AWS, Azure, Google Cloud), cybersecurity principles, and excellent communication skills. Additionally, knowledge of industry-specific tools and technologies, such as SAP or Oracle, can be highly valued.

Several major companies and industries are actively hiring IT professionals in the Western Cape. For example, tech giants like IBM and Dell have a strong presence in the region, while financial institutions such as Standard Bank and First National Bank also have significant IT departments. The automotive industry is another major sector that employs IT professionals, with companies like Toyota and Volkswagen having operations in the province.

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Career growth opportunities are plentiful for IT professionals in the Western Cape, with many companies offering training and development programs to help employees upskill and reskill. With experience, professionals can move into senior roles such as technical lead or manager, or transition into related fields like business analysis or consulting. The region’s entrepreneurial spirit also makes it an ideal location for startups, providing opportunities for IT professionals to launch their own businesses or join innovative companies that are shaping the future of technology.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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