Job Description
About the Role
The Fleet Administrator role is a critical component of our Eastern Cape operations, responsible for co-ordinating all admin work for the Fleet department within the region. This position requires a highly organized and detail-oriented individual with excellent administrative skills to ensure seamless day-to-day operations.
Key Responsibilities
- Complete all traffic fine administration within the region
- Ensure that all appointments pertaining to vehicle tracking unit installations and servicing of vehicles are kept and that all necessary resources are available
- Load all accident/incident information on relevant spreadsheets
- Ensure that all filing is kept up to date
- Delegate correspondence or telephone calls when appropriate
- Complete all delegated reports (accidents, fuel usage, etc)
- Prepare, capture and write out all purchase orders for Fleet Managers
- In conjunction with the Fleet Specialist, schedule jobs with service providers pertaining to vehicle servicing and panel beating appointments
- In conjunction with relevant departments, follow up on outstanding traffic fines
- Liaise with suppliers regarding invoices and purchase orders
- Keep record of accruals and submit reports to Fleet Manager for submission
- Ensure that vehicle maintenance history is kept up to date
Requirements
- Matric or equivalent
- Minimum 2 years admin experience
- Computer literacy (MS Office Advanced Excel)
- Knowledge of Telematics systems (advantageous)
- Knowledge of technical coordination (advantageous)
Qualifications
- Formal education/certifications: None mentioned in the original job description
Salary & Benefits
- Typing speed of 45 wpm
- Competitive salary to be discussed during interview process
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in South Africa
In South Africa, the admin, clerical, and secretarial roles are an integral part of various industries, often providing administrative support to teams across different sectors. Typically, these roles involve a range of tasks such as data entry, correspondence management, report preparation, and calendar organisation, making them essential for any business or organisation.
Generally, salaries for administrative professionals in South Africa can vary widely depending on factors like experience, company size, and industry sector. While broad salary ranges are difficult to pinpoint, it is common for entry-level positions to fall within the R30 000 – R50 000 per annum bracket, with senior roles often ranging between R60 000 – R120 000 per annum or more. However, salaries can fluctuate based on the company’s size, industry sector, and specific job requirements.
Common skills required for administrative professionals in South Africa include proficiency in Microsoft Office software, particularly Excel, Word, and Outlook; strong communication and interpersonal skills; attention to detail and organisational abilities; data entry and management skills; and basic bookkeeping and accounting knowledge. Other valuable skills often include social media literacy, email marketing expertise, and experience with project management tools.
Administrative professionals can be found in various industries, including financial services sector, technology industry, manufacturing sector, as well as public administration and non-profit sectors. In these roles, they play a crucial part in ensuring the smooth operation of businesses or organisations by providing administrative support and maintaining records.
In terms of career development, admin, clerical, and secretarial professionals can expect to progress through various levels within their organisation, often taking on more senior roles such as team leader or assistant manager. With experience and additional training, they may also explore opportunities in related fields like human resources, project management, or business administration.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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