Johannesburg: Senior IT Project Coordinator (24-Month Contract)

About the Role

We are seeking a highly experienced Senior IT Project Coordinator to join our team on a 24-month contract in Johannesburg. As a key member of our PMO, you will be responsible for coordinating and managing all governance activities, ensuring compliance with regulatory requirements, and providing exceptional support to stakeholders.

Key Responsibilities

• Coordinate and manage all PMO governance activities, including scheduling and running recurring forums (War Rooms, operational reviews, and Steering Committees), taking minutes, tracking actions, and ensuring closure.
• Maintain and control all governance artefacts, including RAID registers, decision logs, action trackers, and escalation paths, ensuring accuracy and traceability.
• Prepare and quality-check all reporting packs (weekly, bi-weekly, monthly), including executive-level presentations, dashboards, and supporting documentation.
• Manage document control processes, including SharePoint administration, version control, naming conventions, approvals, and audit trails.
• Ensure full compliance with governance, audit, and regulatory requirements, including proper filing of financial and procurement-related artefacts.
• Coordinate stakeholder engagement logistics, including meeting scheduling, agenda circulation, document distribution, and vendor coordination.
• Support financial and resource administration, including budget tracking, timesheets, resource allocation, and procurement tracking.
• Assist with change management and training coordination, including communication distribution, attendance tracking, and feedback consolidation.
• Perform quality assurance on all deliverables to ensure completeness, consistency, and readiness for governance reviews and approvals.
• Track project schedules, milestones, and deliverables, ensuring timely updates and alignment across all reporting structures.
• Support audit readiness by maintaining well-structured, complete, and compliant project repositories.
• Facilitate continuous improvement through lessons learnt tracking and process optimisation.

Requirements

• Diploma or Degree in Project Management, Business Administration, or a related field.
• Certification in CAPM or PRINCE2 Foundation is preferred.
• Minimum 35 years experience as a Project Coordinator or PMO Coordinator.
• Proven experience in large, complex programme or portfolio environments.
• Experience working within highly governed, audit-driven environments (e.g., SOEs, regulated industries) is highly advantageous.

Qualifications

• Formal education/certifications not specified.

Salary & Benefits

• Salary details not specified.