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Cape Town: Office Manager / Personal Assistant (Medical Practice) posted by JenRecruitment

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Job Description

A well-established physiotherapy and Pilates practice in Vredehoek is seeking a reliable and experienced Office Manager/PA to take full responsibility for the day-to-day administration of the practice.

This is a standalone role suited to a highly organized, mature administrator who can manage multiple functions independently while supporting the practice owner.

Key Responsibilities:

Daily Duties:

  • General office administration
  • Managing appointment bookings for physiotherapy sessions and Pilates classes
  • Handling incoming calls, emails, and client queries
  • Processing payments and maintaining accurate records
  • Liaising with clients and suppliers
  • Invoicing and issuing client statements

Monthly Duties:

  • Managing supplier payments
  • Calculating staff salaries
  • Preparing financial information for the bookkeeper
  • Compiling and distributing a quarterly newsletter via Mailchimp

Requirements:

Essential:

  • Previous experience in an administrative / office management role
  • Strong computer literacy (email, invoicing, basic financial admin)
  • Ability to work independently and manage a full admin function
  • Strong organizational and communication skills
  • Professional, client-facing manner

Advantageous:

  • Experience in a medical, wellness, or small practice environment
  • Experience with Mailchimp or similar platforms

Ideal Candidate Profile:

  • Mature, dependable, and detail-oriented
  • Comfortable working in a small, client-focused environment
  • Able to take ownership and manage responsibilities without supervision
  • Lives in or near the City Bowl (Vredehoek, Gardens, Oranjezicht, etc.)

Additional Notes:

This is a key support role within the practice, requiring someone who can build trust, maintain structure, and ensure smooth daily operations.

Application Notice

We receive a high volume of applications and carefully review each one. If you do not hear from us within 14 days, please consider your application unsuccessful. By applying, you consent to your information being processed and stored for recruitment purposes in line with POPIA.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Medical Professions Jobs in Western Cape

The medical professions are a highly sought-after field in Western Cape, South Africa, with a strong demand for skilled healthcare professionals. Typically, the job market is characterized by a high level of competition, particularly for entry-level positions, as many graduates seek to secure employment in this rewarding field. Generally, those who excel in their studies and gain relevant work experience have a better chance of securing a coveted role.

In terms of salary expectations, it’s common to find that medical professionals in Western Cape can earn a broad range of salaries, with varying ranges depending on factors such as level of experience, company size, industry sector, and specific job role. For example, junior healthcare practitioners may earn a salary within the range of R500 000 – R800 000 per annum, while more senior positions can command salaries in excess of R1 million. However, it’s essential to note that actual salaries can vary significantly depending on individual circumstances.

Common skills for medical professionals in Western Cape include excellent communication and interpersonal skills, strong problem-solving abilities, attention to detail, ability to work well under pressure, and a commitment to ongoing professional development. These skills are often reflected in the way medical professionals engage with patients, colleagues, and other healthcare teams, as well as their ability to stay up-to-date with the latest medical research and advancements.

The medical professions sector is often represented by industries such as health services, government agencies, non-profit organizations, and private healthcare facilities. Many of these organizations employ medical professionals in a range of roles, from frontline clinical practice to leadership and management positions. Additionally, some medical graduates may choose to pursue careers in academia or research, where they can contribute to the advancement of medical knowledge and education.

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Career development opportunities for medical professionals in Western Cape are often focused on advancing to more senior roles within their current organization or exploring new career paths outside of traditional healthcare settings. Typically, this involves gaining additional qualifications, participating in continuing professional development programs, and seeking out mentorship opportunities. With experience and a strong track record of performance, medical professionals can move into leadership positions, pursue entrepreneurial ventures, or transition into related fields such as healthcare management or policy.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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