Job Description
About the Role
Hire Resolve are seeking a detail-oriented and organized Document Manager to join our clients team in Cape Town. The ideal candidate will have strong communication skills, be proficient in document management software, and have a high level of attention to detail.
Key Responsibilities
- Organize and maintain all company documents in an efficient and accessible manner
- Ensure that all documents are properly labeled, categorized, and stored securely
- Control the distribution of documents to internal and external parties as needed
- Maintain accurate and up-to-date document logs and databases
- Implement and enforce document management policies and procedures
- Collaborate with team members to ensure consistency and accuracy of document management processes
- Train and support staff on document management best practices
- Assist in the creation and management of document templates and forms
- Perform regular audits and quality checks on documents to ensure compliance with company standards
- Coordinate document review and approval processes
- Provide support to project teams by managing document flow and ensuring deadlines are met
Requirements
- Grade 12 or similar qualification
- Minimum 3 years in office administration
- Prior experience in document control will be advantageous
- Familiarity with engineering documents such as P&IDs, ISO, Mechanical Drawings etc
- Strong knowledge of MS Office
- Knowledge in SharePoint and Smartsheet will be an advantage
- Excellent organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work effectively in a fast-paced environment and prioritize tasks
- Knowledge of document control best practices and standards
- Ability to work both independently and collaboratively with team members
- Valid driver’s license (code E/EB) with own transport
Salary & Benefits
Salary: negotiable
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other Administration/PA/Secretary Jobs in Western Cape
In the Western Cape, Other Administration, PA, and Secretary positions are in high demand across various industries. Typically, these roles involve providing administrative support to professionals and executives, managing day-to-day operations, and maintaining accurate records. Generally, this field is considered a vital component of any organization, ensuring seamless day-to-day functioning.
Salaries for Other Administration, PA, and Secretary roles can vary greatly depending on factors like experience, company size, and industry sector. Broadly speaking, salaries typically fall within the range of R400 000 to R800 000 per annum, with a common band being between R500 000 and R600 000. However, it’s essential to note that these figures are approximate and can fluctuate based on individual circumstances.
Common skills for this type of role include administrative software proficiency (e.g., Microsoft Office), excellent communication and interpersonal skills, organisational and time management abilities, and the capacity to maintain confidentiality. Other valuable skills include data entry, record-keeping, and basic bookkeeping.
Many industries in Western Cape employ these roles, particularly in sectors like financial services, technology, manufacturing, and healthcare. In the financial services sector, for example, you may find administrative assistants supporting senior executives or managing client records. Similarly, in the technology industry, PA’s are often responsible for coordinating meetings, scheduling appointments, and preparing materials for presentations.
Career development opportunities for those in Other Administration, PA, and Secretary roles can vary depending on individual interests and goals. Typically, experience can lead to progression into more senior administrative positions or even specialist roles like office manager or operations coordinator. Some may choose to pursue further education or training to advance their skills or transition into related fields.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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