Roodepoort: Facilities Coordinator – Roodepoort posted by Phoenix Recruitment

About the Role

Phoenix Recruitment is seeking a proactive and detail-oriented Facilities Coordinator to join our team in Roodepoort. The successful candidate will be responsible for managing the day-to-day operations, maintenance, and compliance of facilities, ensuring a safe, compliant, and efficiently maintained workplace.

Key Responsibilities

• Oversee the condition, operation, and maintenance of buildings, infrastructure, and equipment
• Develop and implement a preventative maintenance plan to minimise downtime and extend asset lifespan
• Schedule and coordinate routine inspections, servicing, and repairs
• Manage contractors and service providers, ensuring work is completed to standard and within budget
• Maintain asset registers, maintenance schedules, and service records
• Respond to breakdowns and ensure timely resolution of facility-related issues
• Coordinate OHS activities, including inspections, audits, and risk assessments
• Assist with legal appointments (e.g. OHS Representatives, First Aiders, Fire Fighters) where applicable
• Ensure that statutory signage, safety equipment, and emergency procedures are in place and maintained
• Maintain compliance documentation, including risk assessments, incident reports, and safety registers
• Oversee all site security operations, including access control, guarding services, and surveillance systems (e.g. CCTV, alarms)
• Manage and monitor security service providers and ensure contractual compliance
• Implement and maintain site access control procedures for employees, visitors, and contractors
• Investigate security incidents (e.g. theft, breaches) and implement corrective actions
• Conduct regular security risk assessments and implement mitigation measures
• Ensure emergency response protocols are in place (e.g. evacuations, incident escalation)
• Identify hazards and conduct risk assessments to mitigate workplace risks
• Investigate incidents and near-misses, and implement corrective and preventative actions
• Monitor compliance with safe work procedures and policies
• Promote a culture of safety awareness and continuous improvement
• Coordinate facilities-related projects, including upgrades, refurbishments, and compliance improvements
• Manage project timelines, budgets, and resources
• Oversee contractor compliance with safety standards and site requirements
• Support procurement processes related to maintenance and facilities services

Requirements

• Relevant bachelor’s degree or equivalent
• Combination of an appropriate facilities and maintenance qualification coupled with work experience
• SAMTRAC or similar safety qualification (highly beneficial)
• Proven experience in facilities management, maintenance coordination, or property management
• Strong knowledge of the Occupational Health and Safety Act 85 of 1993 and relevant regulations
• Experience implementing preventative maintenance systems
• Understanding of building systems (electrical, plumbing, HVAC, etc.)
• Strong contractor and vendor management experience

Qualifications

• Formal education/certifications not specified in original job description.