| Date | 2024-12-07 |
|---|---|
| Job Title | Assistant Director: Office Of The Ddg: Technology Innovation(12 Months) |
| Employer | More Information |
| Salary | Annually |
| Category | Admin Clerical Secretarial |
| Location |
Tshwane / Pretoria |
Job Summary
Secretarial Support: Plan, organise and co-ordinate the DDGs schedule. Efficient and effective management and coordination of the DDGs responsibilities and core activities in line with schedule. Schedule meetings and liaise with the individuals to find a mutually suitable date for the appointments. Well managed diary and no appointment clashes or congestion of the programme to allow for flexibility & to cater for unforeseen eventualities. Negotiate changes of dates and venues with individuals and organisations to optimise the utilisation of the DDG. Screen all calls of the DDG. All calls diverted to appropriate person. Respond to enquiries by proving the required information. All enquiries addressed to the DDG attended to. Office Administration and Coordination: Draft memos, submissions etc from the office of the DDGs attaching all relevant documentation, specifying required action, and facilitate processes connected therewith. Documents available within timeframes to relevant person. Compiling and updating the inputs for the dashboard on decisions made and make follow-ups. Dashboard updated and follow-up made. Provide secretariat for Programme meetings. Well edited and signed minutes of the meetings. Compile and coordinates documentation for meetings as required. All documents are according to the approved prescribed format and of required quality standards. Conduct basic desktop research. Basic desktop research conducted. Logistical and budgetary support Arrange travelling and accommodation for DDG. All travel arrangements of the DDG arranged within reasonable timeframes. Arrange for payment of advances and calculations of S&T expenditure for the DDG. Advances and S&T expenditure approved before departure of the DDG. Coordinate information on monthly expenditure patterns. Monthly expenditure patterns information coordinated. Monitor financial expenditure. Financial expenditure monitored. Reconciling expenditure projection of the Programme against actual spending. Expenditure projections reconciled. Process petty cash requests and related procurements. Petty cash and related procurement approved and processed. Stakeholder liaison and events coordination: Maintain calendar of events. Well-coordinated events. Coordinating arrangements for workshops, conferences and other functions. Liaise with stakeholders on the planned events. Develop and maintain stakeholder database. Stakeholder database maintained. Engage with relevant stakeholders as required. Relevant stakeholders engaged as required. Documents and records Management: Manage the document tracking system in the Programme. Updated document tracking spreadsheet. Keep records of all documents for the programme electronically and manually as All records kept in a safe for future use. Monitor and update database of the documents submitted to the programme manually / Monitored and updated database. Competency
Requirements:
Knowledge: Knowledge of departmental policies. Knowledge of applicable protocols. Treasury regulations. Knowledge of Public Services Regulations. Skills: Good computer skills (MS Word, Excel, PowerPoint, internet and email). Good Communications Skills. Strong negotiation skills. Project management skills. Administrative skills. Events Coordination. General Office Administration. Document and File Management. Organising skills. Personal attributes: Client focus and result orientated. Excellent interpersonal Relations. Ability to work with and in teams. Ability to multitask. Experience : Minimum of 3 years experience in secretarial or administration functions support to senior management. Learning Indicators/Qualifications: Secretarial Diploma or equivalent qualification.
Assistant Director: Office Of The Ddg: Technology Innovation(12 Months) position available in Tshwane, Pretoria. This job position was posted by . The job has been posted on 2024-12-07 in the Admin Clerical Secretarial category
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