Cape Town: Accounts Payable Assistant posted by Mindmatch Consulting

Purpose

To support the Accounts Payable team in meeting the departmental targets and objectives. To meet customer and business needs by processing invoices, and expenses and resolving queries in a timely and accurate manner.

Key Responsibilities

• To process all overhead invoices via APA (No PO, No pay policy)
• Check and process Personal Expense claims in line with company policy
• To manage the AP email inbox and re-directing queries
• To escalate any potential issues to the relevant Manager
• To check and file master-file data changes to Supplier records including change of bank details
• Complete supplier statement reconciliations
• Assist with supplier queries via phone-calls or emails
• Cover team members in times of absence
• Ad-hoc duties and projects as required

Knowledge, Skills and Abilities

• Prompt registering of invoices
• Email boxes are up to date and all emails accounted for
• Meeting of deadlines
• Escalation of issues prior to them becoming urgent
• External and internal customer satisfaction
• Statement reconciliations completed
• Working with others
• Excellent communication skills
• Drive for excellence

Minimum Qualifications

• +2 years experience of working in an AP department, preferably in a retail environment
• Knowledge of Personal Expenses processes, VAT accounting and policies
• Good knowledge of Microsoft Office
• Understanding of purchase to pay process for stock and overhead supplies
• Team player, and willing to assist others whenever possible