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Cape Town City Centre: Senior Project Administrator – (Contract)

Senior Project Administrator – (Contract)

Posted on 2025-04-02

Job Summary

Financial Administration • Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting. • Coordinate PPO time capturing by ensuring that all relevant resources have booked their monthly time on PPO before month-end closure. • Manage account payments for various vendors. • Create and manage Purchase Orders for all contractors on the programme. • Resolve budget queries and report to Programme Manager. Project Coordination/Support • Support to programme manager and project team including managing PM diary and assisting with queries from large project team. • Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO. • Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc. • Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager. • Quality Minute-taking & distribution within 48 hours (2 days). • Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams. • Accurate reporting according to standards (weekly dashboard & monthly progress reports). • Maintain Programme data on PPO and SharePoint. • Update of demand/supply for the programme on PPO • Hardware/Software orders on SRS system 5 working day SLA. • Coordinate issues, dependencies & risks across sub-projects. • Formalise Change Management process. • Ensure proper project completion according to administrative guidelines. • Update PSAMC document and follow up on deliverables. • Hardware/Software orders on SRS system 5 working day SLA. • Coordinates project progress reporting using project management methodology. • Monitoring project implementation dates and follow-up with stakeholders • Arrange meetings, venues, catering, equipment set up & removal. (mostly virtual) • Diary management: schedule & acceptance of meetings & project specific mail administration. • Keep birthday, telephone or any other registers updated as required by the project. • Create positive influence on morale of project team. Implementation • Ensures the procurement of services for the project. • Coordinates the workload of the resources. • Ensure the deliverables are tracked and that progress is reported. • Facilitates the development of project plans. • Facilitates the operations of the various Steering Committees. Governance • Follow PMO processes. • Coordinate execution of the Programme in accordance with the methodology, governance & standards. • Completion of templates within guidelines. • Follow/use standards/processes/templates/filing/archiving guidelines as indicated on SharePoint. Behavioural Competencies • Collaboration: Unlocking Winning As One spirit by focusing on a better outcome for all, achieved through partnership and an open-minded approach to everything. • Care: Serving with empathy and consideration, knowing that everything you do leave a lasting impact and legacy. • Innovation: Always striving for continuous improvement to create value for stakeholders, society, and world. • Integrity: Unwavering in our pursuit to do the right thing, resolute in your commitment to what`s good for all stakeholders. Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

View Job  Cape Town City Centre: Accountant

Senior Project Administrator – (Contract) position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2025-04-02 in the It Computing Software category

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