Cape Town: Finance and Operations -Office Manager (Onsite CPT) posted by Datafin
Posted on 2025-07-26 00:00:00
| Employer | Datafin |
|---|---|
| Category | Other IT/Computer |
| Location | Western Cape / Cape Town |
Job Summary
Cape Town – Western Cape – South Africa
- Accounting/Finance (Part-Time Focus, Subject to Automation)
- Invoicing: Generate and manage invoices for clients, ensuring accuracy and timely delivery.
- Reconciliation: Reconcile bank statements, vendor payments, and client accounts to maintain accurate financial records.
- Vendor Onboarding: Manage the onboarding process for new vendors, including contract setup and payment terms.
- Financial Reporting: Assist in preparing basic financial reports and summaries for management.
- Automation Support: Collaborate with the tech team to implement and test accounting automation tools, ensuring seamless integration with their platform.
- Operations/Office Management
- Client Request Management: Handle client inquiries and requests, ensuring prompt and professional resolution.
- Supplier Coordination: Liaise with suppliers for procurement, negotiate terms, and maintain strong vendor relationships.
- Stock Purchasing: Manage the purchasing and inventory of operational stock (e.g., hardware components for license plate readers, office supplies).
- Office Management: Oversee day-to-day office operations, including scheduling, coordinating team logistics, and maintaining a productive work environment.
- Process Improvement: Identify opportunities to streamline operational workflows and implement efficient processes to support company growth.
- Education: Bachelors degree or equivalent in Accounting, Finance, Business Administration, or a related field.
- Experience:
- 3+ years in accounting or finance, with hands-on experience in invoicing, reconciliation, and vendor management.
- 2+ years in operations, office management, or a similar role involving client and supplier coordination.
- Skills:
- Strong proficiency in accounting software (e.g., Xero, QuickBooks) and Microsoft Office/Google Suite.
- Excellent organizational and multitasking skills, with a keen eye for detail.
- Effective communication and interpersonal skills for managing client and supplier relationships.
- Ability to adapt to a fast-paced, dynamic startup environment.
- Bonus Skills:
- Familiarity with automation tools or basic understanding of integrating financial systems with tech platforms.
- Experience in procurement or inventory management.
- Knowledge of the parking or mobility industry.
- Proactive, problem-solving mindset with a passion for efficiency.
- Comfortable wearing multiple hats and thriving in a small, collaborative team.
- Reliable and able to work independently with minimal supervision.
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