Job Description
Location: Warehouse-based
Job Summary
The Financial Assistant provides administrative and accounting support to the warehouse and finance teams. This role is responsible for managing supplier invoices, supporting accounts payable processes, maintaining customer and supplier records, and assisting with general warehouse administration. The role also manages the company information inbox, ensuring customer queries are resolved efficiently or directed to the appropriate department. The position also supports operational tasks and month-end processes when required.
Key Responsibilities
Accounts Payable & Financial Administration
· Capture supplier invoices for all South African and EU suppliers (excluding stock invoices).
· Manage and monitor the Accounts Payable (AP) inbox.
· Capture employee expense claims and prepare the weekly payment list for submission to Ntando.
· Match supplier invoices to relevant documentation and records.
· Perform supplier reconciliations for both South African and EU suppliers.
Customer & Claims Administration
· Create and maintain new customer accounts on Cella and Sage.
· Capture and process customer claims.
· Manage the company Info inbox, responding to customer queries directly where possible and referring enquiries to the relevant departments when required.
Warehouse & Office Administration
· Handle general office housekeeping tasks, including placing orders via Sixty60 and Aquazania.
· Assist with month-end warehouse stock counts.
· Maintain organized records and administrative documentation.
Team Support
· Provide ad hoc administrative and operational support to Finance & Operations teams as required.
· Assist with additional warehouse or finance-related tasks when needed.
Key Skills & Competencies
· Strong administrative and organizational skills
· High attention to detail and accuracy
· Basic accounting or bookkeeping knowledge
· Ability to manage multiple tasks and deadlines
· Strong communication and customer service skills
· Proficiency in accounting/ERP systems (experience with Sage X3 advantageous)
Preferred Experience
· Previous experience in accounts payable, finance administration, or a similar role.
· Experience handling customer enquiries or shared inbox management.
· Experience with supplier reconciliations and invoice capturing.
If you do not hear from us within 3 weeks do consider you application unsuccessful
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Finance/Accounting Management Jobs in Western Cape
In Western Cape, South Africa, the finance and accounting management field is generally thriving, with a strong demand for skilled professionals to drive business growth and optimise financial performance. The region’s diverse economy, which includes various sectors such as technology, manufacturing, and services, creates a wide range of opportunities for finance professionals. As a result, job seekers in this field can expect a competitive market with varying levels of complexity depending on the industry sector.
Typically, finance and accounting management positions in Western Cape offer broad salary ranges, often falling within the R400 000 to R700 000 per annum bracket, depending on factors such as experience, company size, and industry sector. For example, senior roles may command higher salaries, while entry-level positions may start at around R250 000. However, it is essential to note that these figures are general estimates, and actual salaries can vary significantly based on individual circumstances.
Common skills required for finance and accounting management roles in Western Cape include expertise in financial planning and analysis, budgeting and forecasting, financial reporting and compliance, leadership and management, communication and interpersonal skills, analytical and problem-solving abilities, and technical proficiency in accounting software such as SAP or Microsoft Dynamics. These skills are highly valued across various industries, including the financial services sector, technology industry, manufacturing sector, and more.
These roles are often found in industries that require strong financial planning and management, such as the technology industry, where companies like Google and Microsoft operate. The manufacturing sector also frequently employs finance professionals to oversee production costs and optimize supply chains. In addition, the services sector, which encompasses various industries, including healthcare and education, also requires skilled finance professionals.
Career development opportunities in finance and accounting management are diverse, with many professionals progressing to senior leadership roles or moving into specialised areas such as audit and assurance, risk management, or financial planning. With experience and further training, finance professionals can take on increasingly complex challenges and assume more senior responsibilities within their organisations.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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