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Cape Town: Front Desk Supervisor posted by Cre8work!

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Job Description

Position Summary:

We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams.

Key Responsibilities:

  • Greet and assist visitors in a professional and friendly manner.
  • Answer and direct phone calls to the appropriate personnel.
  • Maintain front desk area, ensuring it is tidy and presentable.
  • Manage incoming and outgoing correspondence.
  • Provide administrative support such as data entry, filing, and scheduling.
  • Assist with coordination and documentation of fleet management tasks.
  • Monitor and track vehicle usage, maintenance schedules, and logs.
  • Support procurement and inventory of office and vehicle supplies.
  • Assist in organizing meetings, preparing agendas, and taking minutes.

Qualifications:

  • High school diploma or equivalent; additional certification in Office Management or related field is a plus.
  • Proven experience in a front desk or administrative role preferred.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Familiarity with fleet management systems is an asset.
  • Must have a drivers license.

Working Conditions:

  • Full-time position, Monday to Friday with every 4th weekend working.
  • Office-based role with occasional travel for fleet-related tasks.
  • Professional and collaborative work environment.
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