Cape Town Region: Administrative Operations Assistant (AD 70) / Administratiewe Operasionele Assistent (AD 70) posted by Werkie

March 26, 2026 Jobs in Cape Peninsula

Werkie

Western Cape

Admin / clerical / secretarial

Job Description

(eng= Administrative Operations Assistant (Operations & Payroll Support) Our client is looking for a highly organized and professional Administrative Operations Assistant to support daily operations within a fast-paced construction environment. This role plays a critical part in ensuring seamless communication, accurate record-keeping, and efficient payroll and administrative processes. Location: Maitland, Cape Town Salary: R16,000 R18,000 Working Hours: Monday Thursday 07:30 17:00 | Friday 07:30 14:30 Available Positions: 1 Start Date: As soon as possible More About The Company: Our clients company operates within the construction, supervision, and labour sector, delivering reliable and efficient services in a demanding and fast-paced environment. The business places strong emphasis on operational excellence, accuracy, and maintaining high ethical standards, while fostering effective collaboration between teams, clients, and consultants. Key Responsibilities: · Reception & Communication: Handle incoming calls and manage professional telephonic and email communication with clients and consultants. · Administrative Support: Maintain accurate records of jobs, including start dates, completion dates, and any irregular occurrences. · Manage daily work diaries and ensure all documentation is up to date. · Payroll Support: Capture employee working hours and input data into payroll systems. · Generate and distribute payslips accurately and timeously. · Operations Coordination: Send quotations, follow up on approvals, and manage job acceptances. · Coordinate communication regarding project start dates, site duration, and completion updates. · Financial Administration: Send invoices accurately and on time. · Capture basic financial data on QuickBooks. · Resource Allocation: Allocate workers according to job acceptances and operational needs. · Office Management: Ensure effective time management and smooth daily office operations. Job Requirements: · National Senior Certificate. · Minimum of 3-5 years relevant administrative experience. · Experience with payroll processing and basic financial capturing. · Experience working in a fast-paced operational or construction environment. · Strong proficiency in Microsoft Office 365 (especially Excel). · Experience working on QuickBooks is advantageous. · Excellent verbal and written communication skills. · Own reliable transport. · Ability to work effectively in a team within an open-plan office environment. Key Characteristics: · Strong organizational skills and attention to detail. · High level of responsibility, reliability, and trustworthiness. · Ability to work under pressure and meet deadlines. · Excellent communication and interpersonal skills. · Strong time management and prioritization abilities. Are you ready to join a dynamic operational environment where accuracy, reliability, and strong communication truly matter? Apply now wed love to meet you! ) (afr= Administratiewe Operasionele Assistent (Operasies & Salarisadministrasie Ondersteuning) Ons kliënt is op soek na n hoogs georganiseerde en professionele Administratiewe Operasionele Assistent om daaglikse bedrywighede binne n vinnige konstruksie-omgewing te ondersteun. Hierdie rol speel n kritieke rol in die versekering van gladde kommunikasie, akkurate rekordhouding en doeltreffende salaris- en administratiewe prosesse. Ligging: Maitland, Kaapstad Salaris: R16,000 R18,000 Werksure: Maandag Donderdag 07:30 17:00 | Vrydag 07:30 14:30 Beskikbare Posisies: 1 Begindatum: So gou as moontlik Meer oor die Maatskappy: Ons kliënt se maatskappy funksioneer binne die konstruksie-, toesig- en arbeidsbedryf en lewer betroubare en doeltreffende dienste in n dinamiese en veeleisende omgewing. Die besigheid plaas n sterk fokus op operasionele uitnemendheid, akkuraatheid en hoë etiese standaarde, terwyl samewerking tussen spanne, kliënte en konsultante bevorder word. Hoof Verantwoordelikhede: · Ontvangs & Kommunikasie: Hanteer inkomende oproepe en bestuur professionele telefoniese en e-pos kommunikasie met kliënte en konsultante. · Administratiewe Ondersteuning: Handhaaf akkurate rekords van projekte, insluitend begindatums, voltooiingsdatums en enige onreëlmatighede. · Bestuur daaglikse werkdagboeke en verseker dat dokumentasie op datum is. · Salarisadministrasie: Vang werknemers se werksure vas en voer data in salarissisteme in. · Genereer en versprei betaalstrokies akkuraat en betyds. · Operasionele Koördinering: Stuur kwotasies uit, volg op goedkeurings en bestuur werkaanvaardings. · Koördineer kommunikasie rakende projekbegindatums, duur op terrein en voltooiing. · Finansiële Administrasie: Stuur fakture akkuraat en betyds uit. · Voer basiese finansiële data op QuickBooks in. · Ken werkers toe volgens werkaanvaardings en operasionele behoeftes. · Kantoorbestuur: Verseker effektiewe tydsbestuur en gladde daaglikse kantoorbedrywighede. Pos Vereistes: · Nasionale Senior Sertifikaat (Graad 12). · Minimum van 3-5 jaar relevante administratiewe ondervinding. · Ondervinding met “payroll” salarisverwerking en basiese finansiële vaslegging. · Ondervinding in n vinnige operasionele of konstruksie-omgewing. · Sterk vaardighede in Microsoft Office 365 (veral Excel). · Ondervinding met QuickBooks is voordelig. · Uitstekende verbale en geskrewe kommunikasievaardighede. · Eie betroubare vervoer. · Vermoë om effektief binne n span in n oopplan kantoor te werk. Karaktereienskappe: · Sterk organisatoriese vaardighede en aandag aan detail. · Hoë vlak van verantwoordelikheid, betroubaarheid en integriteit. · Vermoë om onder druk te werk en sperdatums te haal. · Uitstekende kommunikasie- en interpersoonlike vaardighede. · Sterk tydsbestuur en prioritisering. Is jy gereed om deel te wees van n dinamiese operasionele omgewing waar akkuraatheid en betroubaarheid werklik saak maak? Doen nou aansoek ons wil jou graag ontmoet! )

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About Admin / clerical / secretarial Jobs in Western Cape

In the Western Cape, South Africa, administrative and clerical roles are a common sight across various industries. Typically, these positions are found in offices, where employees provide administrative support to teams, manage day-to-day operations, and maintain accurate records. Generally, this field is considered stable, with demand for skilled administrators continuing to grow.

When it comes to salary expectations, it’s essential to note that salaries can vary widely depending on factors like experience, company size, and industry sector. A broad range for an entry-level administrative position in the Western Cape would typically be between R300 000 to R500 000 per annum, although this figure may not reflect actual salaries at specific companies. Experienced administrators can expect higher earnings, often falling within a salary bracket of R600 000 to R1 200 000 per annum.

Common skills required for administrative and clerical roles include proficiency in Microsoft Office software, excellent communication and organisational skills, attention to detail, and the ability to maintain confidentiality. Other essential skills often include basic bookkeeping and accounting knowledge, as well as experience with human resources management systems. In some cases, experience with project management tools or language skills (e.g., Afrikaans, English, isiXhosa) may be beneficial for administrative roles in certain industries.

These types of roles can be found across a range of sectors, including financial services, technology, manufacturing, and public administration. The demand for skilled administrators is often driven by the need for efficient operations and effective communication within these sectors.

View Job Eastern Cape: Admin Clerk / Admin Klerk posted by OOS VRYSTAAT KAAP BEDRYF BPK / OPERATIONS LTD - OVK

Career progression opportunities for administrative and clerical staff are varied, with many employees moving into supervisory or management positions over time. Others may choose to specialise in a particular area of administration, such as human resources or financial administration, or pursue further education to transition into related roles like accounting or business studies. With experience and skills development, administrators can advance their careers and take on more senior roles within organisations.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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