Century City: Compliance Officer – (Jnr HR Professional / HR Graduate) posted by SD Recruitment (Pty) Ltd

• Placing adverts for vacancies via the CRM, job portals, and social media platforms when required.
• Conducting initial screening of candidates in line with compliance and job specifications.
• Guiding candidates through onboarding, documentation submission, and HR compliance requirements.
• Scheduling candidate appointments for document submission, assessments, and orientation in collaboration with relevant departments.
• Ensuring employment contracts and onboarding packs are accurately completed prior to commencement.
• Facilitating induction processes in collaboration with Clinical and HR departments.
• Assisting with recruitment drives and database growth initiatives.

 
Compliance & HR Administration

• Obtaining, reviewing, and verifying all mandatory compliance documents in line with healthcare regulatory requirements.
• Ensuring all personnel files meet internal audit and legal standards.
• Conducting background checks, reference checks, and qualification verifications.
• Monitoring expiry dates of registrations and compliance documentation.
• Ensuring candidates are fully compliant on Worklive and internal systems prior to placement.
• Performing internal audits on files to ensure quality assurance and accuracy.
• Liaising with Medical Consultants and Support teams regarding outstanding documentation.
• Assisting with urgent placements by prioritizing compliance clearance.

 
 
CRM & Data Management

• Capturing and maintaining accurate candidate data on the CRM system.
• Uploading and verifying documentation on the relevant profiles.
• Maintaining up-to-date compliance and registration status records.
• Recording all candidate interactions and compliance updates.
• Flagging discrepancies and ensuring corrective action is taken.
• Using CRM reporting tools to track compliance turnaround times and file completeness.

 
HR & IR Support

• Maintaining strict confidentiality of employee and client information.
• Supporting Compliance-related administrative processes.
• Assisting with employee documentation, disciplinary documentation support, and general queries where required.
• Ensuring adherence to company policies and labour legislation principles.

 
Payroll Coordination

• Ensuring onboarding packs are accurately completed and submitted to Payroll.
• Liaising with Payroll regarding new starters and compliance confirmations.
• Ensuring documentation required for payment processing is complete and accurate.

 
Client & Internal Relations

• Delivering a professional and service-orientated experience to candidates and internal stakeholders.
• Liaising with internal departments (Payroll, Sales, Clinical, Operations) to ensure seamless placement processes.
• Providing accurate compliance clearance updates to Medical Consultants.
• Responding to queries timeously and ensuring same-day turnaround where possible.
• Promoting the company brand through professional communication and social media engagement where required.

 
Reporting & Feedback

• Providing regular feedback to the Compliance HOD / Manager on:
• Number of candidates cleared within required timeframes.
• Accuracy and completeness of compliance files (Quality Assurance).
• Audit findings and corrective actions taken.
• Process improvement recommendations.
• Compliance turnaround times and bottlenecks identified.

 
Minimum Requirements

• Matric (Grade 12)
• BTech HR / BCom HR Degree (Completed)
• 0 – 1 year experience in HR Administration / Compliance / Recruitment (advantageous but not required)
• Strong understanding of HR processes and employee lifecycle administration
• Excellent communication and interpersonal skills
• Strong attention to detail and organisational skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Proactive problem-solving ability
• Computer literacy (MS Office & CRM systems)
• Ability to work independently and within a team
• Valid driver’s license
• Own reliable transport