Citrusdal: Admin Clerk/Stock Controller

About the Role

The Admin Clerk/Stock Controller role at Piekenierskloof is a critical position that ensures the smooth operation of our hospitality business. As part of our team, you will be responsible for managing stock levels, ordering supplies, and maintaining accurate inventory records. You will work closely with the F&B Manager to determine customer consumption needs and ensure that we have sufficient stock in all departments.

Key Responsibilities

• Manage Deliveries and Usage and meeting Demand
• Authorising of stock for the departments including restaurant, bar, banqueting and conferencing
• Track and chase up credit notes for deposits and returned stock
• Receive stock and allocate to storage areas
• Prepare; Analysis and Reports
• Record Daily/weekly and monthly Stock Counts to online platform
• Investigating discrepancies in stock counts
• Use Software to Manage Inventory
• Upload received stock items to POS ensuring stock holding figures are always accurate
• Accountable for stock rotation and maintaining the first in last out stock rotation method
• Meeting Demand
• Initiate and maintain par levels for stock holding
• Adjusting Prices and Prepare Analysis and Reports
• Compile the food and beverage departments financial records
• Assist the financial officer to ensure that all supplier invoices are captured, allocated correctly and submitted for payment
• Request statements form suppliers for month-end payments
• Perform other duties which are requested by the company

Requirements

• Proven admin and stock controlling experience
• Working knowledge of various computer software programs (MS Office, restaurant management software, POS)
• 3 years’ experience in stock control in the hospitality industry
• Experience in placing orders with suppliers
• Quality control experience

Qualifications

• Culinary school diploma or degree in Food service management, related field