Key Responsibilities: Credit/Debit Card: Procurement and collection of credit/debit card items only with approval of Director Capturing of slips/transactions on SAP on the same day as the transaction Ensure all items procured on credit/debit card is handed to stores Updating the credit/debit card sheet immediately after each transaction Credit/Debit Card reconciliation and submission on a monthly basis All transaction slips to contain the correct company details Credit/Debit Card transaction slips to be included and updated together with credit/debit card recon to proof all transactions Ensure all transaction slips are signed by stores clerk to proof item was received by stores Co-ordinate collection and receipt of ordered items GRN/SRN of items received on the same day To be checked, stamp of receipt obtained on the invoice/delivery note Items to be locked and secured in Town Office Storeroom Issue items manually then submitted on ERP. Complying 100% with Company Police Procurement: Prepare and submit weekly MPR Control sheet to Head Office accounts to show any outstanding and urgent transactions and follow up on any outstanding matters Update Director on a daily basis on any payments done for outstanding items Assist on any SAP/ERP matters Follow MPR process as per instructions 100% Communication with Suppliers and Head Office to ensure smooth procurement process Co-ordinate collection and receipt of ordered items GRN/SRN of items received on the same day To be checked, stamp of receipt obtained on the invoice/delivery note Items to be locked and secured in Town Office Storeroom Issue items manually then submitted on ERP. Complying 100% with Company Police Monthly physical stock take and physical stock to be submitted by the 2nd day of each month Expat: On and Off-boarding of Expat Staff Co-Ordinating all Expat matters with Head Office Accommodation arrangements for Expats Transport arrangements for Expats Invitation letters to be prepared, signed, stamped and sent back to India Office Request and ensure receipt of bank verified statement of business entity and certified ID Prepare proof of residence for expat under correct business entity letterhead Obtain copy of Municipal Services Bill to attach to proof of residence Complete application of visitors Visa Submit PCC documents Arrange all required accommodation documentation, i.e. lease agreement etc under correct business entity Ensure legal team review on lease or any other lease or rental agreements before signature Ensure timeous provision of invoices and submission and processing by procurement teams for payment Prepare and submit furniture budget if semi-permanent housing is being provided Procure furniture and ensure house is set up and ready for occupation Obtain quotations, procure Wi-Fi connection and arrange for installation Prepare cost comparison for flying arrangements, get the same approved and book accordingly Upkeep of Visa Expiry Tracker and arrangements of travel and accommodation to leave and return to SA. Prepare Visa extension documentation On site vehicle arrangements/procurement of the same Maintain files for all Expat information, passport, drivers license/permit copies, flight information and tracking of the same Prepare and present a monthly report indicating status of any Expat matters Maintain and filing of cost per expat in personal files General: Any other assistance to Directors Assisting all other senior Town Office personnel if and when required Management of Town Office Cleaner Assistance to Sinethuba Administrator if and when required Co-ordinating of the Car/SUV fleet Minimum Requirements: Matric A diploma or degree in finance, procurement, or business administration would be advantageous At least 2-3 years of experience in a procurement or administrative role, preferably with exposure to SAP or similar ERP systems Experience in credit/debit card management, including transaction recording, reconciliation, and reporting Experience in managing expatriate (expat) staff processes, including onboarding/offboarding, accommodation, transport arrangements, and visa management Strong organizational skills and attention to detail Ability to manage multiple tasks and prioritize effectively Strong communication skills (both written and verbal) for dealing with suppliers, expats, and internal teams High level of integrity and confidentiality when handling sensitive financial and personal data Ability to work under pressure and meet deadlines

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