Job Description
About the Role
The Fleet Controller Admin is a critical role that ensures the efficient coordination, compliance, maintenance, and operational integrity of our company’s fleet. This position requires strong administrative and organisational ability, knowledge of commercial fleet operations, and understanding of insurance and claim processes.
Key Responsibilities
- Maintain updated vehicle licence and registration documents for all fleet units and ensure timely renewals.
- Submit updated licence copies to insurers as required to keep policy files up to date.
- Maintain accurate, organised, and accessible records for:
- All trucks and trailers
- All drivers
- Insurance documents
- Maintenance histories
- Licensing and regulatory compliance records
- Ensure company operations comply with road freight regulatory requirements, including insurance disclosure obligation.
- Oversee full tyre lifecycle management: fitment, rotation, puncture repair, replacements, casing returns, and supplier coordination.
- Monitor tyre condition reports and enforce tyre safety standards.
- Maintain tyre usage logs and ensure tyre costs align with operational budgets.
- Coordinate preventive maintenance, scheduled services, and repair bookings for trucks and trailers.
- Track service intervals and ensure that all units adhere to OEM and operational maintenance standards.
- Perform basic vehicle checks and minor repairs where applicable (lights, fuses, basic fittings).
- Record and file maintenance documents in line with insurer requirements regarding vehicle condition and mileage reporting.
- Insurers request updated mileage and condition records annually.
- Manage driver-related incidents such as:
- Vehicle damages
- Cargo losses
- Replacements and repairs
- Complete and file driver incident reports, obtain supporting documentation, and update driver standing.
- Implement penalty scheduling, including fines, disciplinary actions, and cost recovery for negligent damage.
- Maintain driver files including copies of:
- Licences
- Training certifications
- Incident records
- Performance notes
- Coordinate all insurance claims end-to-end: Gather documentation (photos, statements, reports).
- Submit claims to brokers/insurers.
- Track progress and maintain communication until closure.
- Ensure compliance with insurer requirements: Submitting licence documents, Mileage records, Vehicle condition updates, Documentation for repairs and losses.
- Manage claim recoveries and settlements owed to the company, ensuring timely follow-up and accurate accounting.
- Maintain a claims register for audit and renewal purposes.
- Maintain an up-to-date fleet database of:
- Truck and trailer specifications
- VIN/engine numbers
- Service intervals
- Licensing expiries
- Driver allocations
- Support operations with:
- Job cards
- Dispatch notes
- Service checklists
- Breakdown coordination
- Provide insurance, compliance, or maintenance documents to internal departments as needed.
Requirements
- Matric (Grade 12)
- 2-3 years experience in Logistics
- Experience in fleet administration, logistics, or transport operations
- Valid drivers licence (Code 8)
- Computer literacy: Excel, Outlook, fleet systems
- Knowledge of road transport regulations and insurance processes
Qualifications
None mentioned.
Salary & Benefits
Not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in eThekwini
In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.
Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.
Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.
The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.
For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
GO APPLY NOW
Safe & secure application process
Explore More Opportunities
Get Similar Job Alerts
Job Seeker Tip
Set up job alerts on major job boards to be notified of new opportunities quickly.
How to Apply
Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.
JVR Jobs connects you with employers – we don’t process applications directly.
Latest Job Opportunities
Cape Town: Chief Operations Officer (COO) posted by Petroleum Agency SA (PASA)
Contract: Five (5) year fixed-termLocation: Cape Town, South Africa About the CompanyPetroleum Agency SA (“PASA”), a subsidiary of CEF SOC…
View JobCape Town: Chief Financial Officer (CFO) posted by Petroleum Agency SA (PASA)
Contract: Five (5) year fixed-termLocation: Cape Town, South Africa About the CompanyPetroleum Agency SA (“PASA”), a subsidiary of CEF SOC…
View JobGauteng: Financial Accountant posted by Network Finance
Company and Job DescriptionIn logistics and supply chain, timing is everything - and so is having the right financial insight…
View JobGauteng: BI Specialist posted by Network Finance
Responsibilities:End-to-End BI Development: Lead the full development life cycle of BI projects—from initial issue statement and analysis to design,...
View JobWestern Cape: Tax Accountant posted by Communicate Finance
Assist with auditsRespond to tax queriesReview and prepare tax provisionsPerform tax calculationsPerform tax reconciliationsDraft tax adjusted financial...
View JobGauteng: Compliance Administrator posted by Signa Opportunity
Purpose of the Role:The Compliance Administrator will be responsible for ensuring that the company complies with legal,regulatory, and internal policy...
View Job
Browse Employers
Job Alerts