Job Description
About the Role
The PA / Assistant to Head of Customer Service is a critical role that provides comprehensive support to the Head of Customer Service and the Customer Service Team, managing department operations and handling daily duties. This position serves as the primary point of contact for internal and external colleagues on matters pertaining to the Head of Customer Service.
Key Responsibilities
- Assist HoCS and customer service department in managing daily operations to ensure a positive, safe, and profitable working environment.
- Maintain general company record system to uphold accurate files.
- Serve as “gatekeeper” and “gateway” role, providing smooth communication between the Head of Customer Service and staff.
- Complete a broad variety of administrative tasks that facilitate HoCS ability to effectively lead customer service department.
- Assist with special projects; design and produce complex documents, reports, and presentations; collect and prepare information for meetings with staff and outside parties; compose and prepare correspondence; maintain contact lists; make travel arrangements; and complete expense claims.
Requirements
- Matric is essential
- Post-matric Diploma or Higher Certificate in a related secretarial/administration discipline
- Minimum 5 years experience in a similar position, within a pressured, customer-centric environment
- Well-developed numeracy and literacy
Qualifications
- Formal education/certifications (if applicable)
Salary & Benefits
- (Not mentioned in original job description, therefore skipped)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in eThekwini
In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.
Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.
Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.
The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.
For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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