Durbanville: Property Portfolio Manager posted by I Grow Wealth Investments
Posted on 2025-08-29 00:00:00
| Employer | I Grow Wealth Investments |
|---|---|
| Category | Retail Assistant |
| Location | Western Cape / Durbanville |
Job Summary
- Matric
- Minimum 2 years of experience in a similar position
- Experience with rentals environment
- Experience with PayProp System
- Great administrative skills
- Detail oriented
- Excellent communication skills and telephone etiquette
Duties and responsibilities include, but not limited to:
- Manage a property portfolio of 180 – 250 properties.
- Attend to day-to-day maintenance tickets, exit and quality control inspection processing on the rental portfolio.
- Monthly list to team or tenants that are vacating on allocated portfolio.
- Send vacating checklist to all tenants who give notice on allocated portfolio.
- Attend AGM’s on allocated blocks in person or via Zoom.
- Monthly walk around blocks managed and report to managing agents on findings- follow up on items that need to be attended to.
- Receive rental applications and open file on laptop, prepare all documents.
- Upload lease to PayProp and debit order form.
- Create the property, tenant and invoice on Payprop.
- Determine what accounts are being paid for the landlord. Have those accounts redirected to IGrow and ensure the correct amounts are paid every month.
- Send monthly statements to Landlord.
- Send monthly statements and invoices to tenants.
- Attend to monthly reconciliation of rental payments on allocated portfolio.
- Attend to monthly account payments for Landlord.
- Attend to deposit refund payments within 14 days.
- Load deposit processing fee on deposit refunds.
- Follow up on tenants in arrears as per strict process LOD on the 4th of every month.
- Investors to be kept updated on late payments at all times.
- Have an action plan in place to collect arrears.
- Eviction instructions to be handed to attorney’s obo owner if requested.
- Download contracts expiring from Payprop according to 40/80 rule, negotiate renewals accordingly to ensure all invoices have been loaded.
- When warning letters are received by Body Corporate, send to tenant, and keep track that it is followed up on.
- Attend to problems with water and electricity accounts.
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