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East London: Invoice Financing Administrator / Debtors Controller (FTC) posted by Profile Personnel

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Job Description

Job Purpose

  • Administer the back-office processing and accounting of confidential, with-recourse invoice financing transactions.
  • Maintain accurate financial records and ensure operational compliance.
  • Liaise with clients debtor controllers, not their debtors.

Key Responsibilities

  • Processing: Validate client invoices for financing eligibility.
  • Accounting: Post funding, repayments, and fees on Xero and Frontier LMS.
  • Reconciliation: Daily and monthly reconciliations of financed invoices and bank accounts.
  • Monitoring: Track debtor payments, escalate overdue invoices.
  • Client Liaison: Communicate with clients’ finance teams professionally.
  • Reporting: Prepare regular client statements and internal management reports.
  • Compliance: Ensure transactions follow regulatory and internal policy standards.
  • Workflow Management: Coordinate the full invoice financing lifecycle from funding to repayment.
  • Record-Keeping: Maintain up-to-date, secure transaction files.
  • Continuous Improvement: Recommend enhancements to efficiency and accuracy.

Key Competencies and Skills

  • Solid accounting and bookkeeping knowledge (debtors, reconciliations).
  • Strong attention to detail and high level of accuracy.
  • Analytical approach to problem-solving.
  • Proficiency in Xero, Excel, and general IT systems.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • High integrity and respect for confidentiality.
  • Customer service orientation (internal and external stakeholders).
  • Team player, proactive, adaptable, and willing to learn.

Qualifications and Experience

  • Tertiary qualification in Finance, Accounting, or related field (BCom or diploma preferred).
  • 12 years experience in accounting, debtors control, or finance administration.
  • Experience with Xero (preferred) or other accounting software.
  • Exposure to invoice discounting, factoring, or banking industry (advantageous).
  • Basic knowledge of financial compliance (e.g., KYC, AML) helpful.
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Type of Person

  • Detail-oriented, conscientious, and organized.
  • Ethical, trustworthy, and discreet.
  • Self-motivated and proactive worker.
  • Team-oriented with strong collaboration skills.
  • Calm under pressure and handles deadlines effectively.
  • Professional and positive attitude toward service and learning.

Reporting Line

Reports to the Senior Accountant



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