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Franschhoek: Reservationist posted by Wild Dreams Hospitality

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Job Description

About the Role

As a Reservationist at Wild Dreams Hospitality in Franschhoek, you will be responsible for managing the full reservations process, ensuring all bookings are handled accurately, communicated promptly, and recorded correctly within our Property Management System (PMS). This role requires strong attention to detail, customer service, and coordination with operations and sales teams to ensure guest requirements are met and payments are secured in line with company procedures.

Key Responsibilities

  • Ensure all incoming reservation emails and messages are handled promptly and accurately
  • Respond to all emails within the same business day
  • Answer telephone calls professionally and courteously
  • Capture all reservations accurately into the PMS
  • Ensure all booking details are checked prior to guest arrival
  • Follow up on provisional reservations before expiry dates
  • Maintain accurate reservation records and filing systems
  • Track reservations correctly for reporting and statistical purposes
  • Use and maintain guest history records appropriately
  • Remain fully informed on all room types, facilities, activities, and special offers
  • Maintain knowledge of competitor properties and market offerings
  • Provide accurate arrival and departure guidance to guests and agents

Requirements

  • Previous reservations or front office experience in a hotel, lodge, or hospitality environment
  • Working knowledge of a Property Management System (PMS)
  • Experience using third-party booking platforms such as Booking.com or similar systems
  • Strong administrative and organizational skills
  • Ability to manage high volumes of emails and telephone enquiries
  • Strong attention to detail and accuracy
  • Understanding of rate structures, quotations, confirmations, deposits, and payment procedures
  • Ability to work under pressure and meet deadlines
  • Professional communication skills and telephone etiquette
  • Ability to liaise effectively with operations, sales, and reception teams
  • Good knowledge of the property, rooms, facilities, and surrounding area
  • Ability to provide clear travel and logistical guidance to guests and agents, particularly for a remote destination
  • Reliable time management and ability to prioritize tasks independently
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Qualifications

No formal education or certifications are required for this role.

Salary & Benefits

Salary details will be discussed during the interview process.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Tourism/Hospitality Management Jobs in Western Cape

The tourism and hospitality management industry in the Western Cape is a thriving sector, typically driven by the region’s natural beauty, rich history, and diverse cultural heritage. Generally, this field offers a wide range of job opportunities for individuals who are passionate about providing exceptional customer experiences and contributing to the growth of sustainable tourism practices. As with any industry, there are common challenges that face tourism and hospitality management professionals in the Western Cape, including managing seasonal fluctuations in demand, maintaining high standards of quality and service, and staying up-to-date with changing consumer trends.

Typically, salaries for tourism and hospitality management roles in the Western Cape fall within broad ranges. While exact figures can vary greatly depending on factors such as experience, company size, industry sector, and specific job requirements, generally speaking, entry-level positions may command salaries between R30 000 to R50 000 per annum, with more senior roles potentially ranging from R60 000 to R120 000 or more. However, it’s essential to note that these are broad estimates and actual salaries can differ significantly.

Common skills required for tourism and hospitality management roles include excellent communication and interpersonal skills, the ability to work effectively under pressure, a strong focus on customer service, and knowledge of hotel operations, marketing principles, and financial management. Many employers also place a high value on individuals with experience in front-of-house or back-of-house roles, as well as those who possess certifications such as hospitality diplomas or degree qualifications. Additionally, the ability to adapt to changing technology trends and data analysis skills are increasingly valuable in this industry.

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The tourism and hospitality industry in the Western Cape commonly employs professionals from a variety of sectors, including accommodation providers, tour operators, event management companies, and travel agencies. Financial services sector employees often find roles in destination management companies or tourism boards, while those with experience in technology may be in high demand by online travel agencies or hotel chains. Manufacturing sector employees may also transition into hospitality management roles, particularly if they have experience working in customer-facing positions.

Career progression opportunities for tourism and hospitality management professionals are generally good, with many paths available to advancement and professional development. Common career paths include senior management roles, such as general manager or area manager, as well as specialized roles like conference and events management or destination marketing. With the right skills, experience, and attitude, individuals in this field can look forward to a rewarding and challenging career that offers opportunities for growth and professional fulfillment.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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